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Author: Coach Emily

Master Comparative Market Analysis with AI to Work Smarter

Written by Coach Emily on . Posted in Uncategorized. No Comments on Master Comparative Market Analysis with AI to Work Smarter

Discover how top agents are using AI to cut CMA prep time from hours to minutes — while delivering more accurate, transparent, and client-trusted pricing insights.

“I Know This Price Feels Right… But Can I Prove It?”

You’ve probably felt it: that gut-level sense of where a home should be priced.
But your seller? They want proof.
They want comps, they want adjustments, and more than anything — they want confidence.

And if you’re spending hours building your CMA in a spreadsheet, toggling between MLS tabs, trying to explain why Zillow is wrong again… there’s a better way.

AI isn’t here to replace your pricing expertise.
It’s here to speed it up, back it up, and make it more transparent for your clients.

In this blog, I’m going to walk you through how to use AI to deliver better CMAs in a fraction of the time — using a framework I teach top agents called the AI-CMA ACCELERATOR.

Why Traditional CMAs Are Broken (And Where Agents Waste the Most Time)

Let’s get honest. The typical CMA workflow looks like this:

  • Manually pull comps
  • Skim MLS photos
  • Guess adjustments
  • Re-check price per sq ft
  • Format in Canva or a PDF tool
  • Second-guess everything when a seller says, “But the house down the street sold for more…”

And that process?
It often takes 4–6 hours per listing.

Even then, it’s based mostly on past sales — not future-facing data.

You’re smart. You’ve got experience. But in 2025, your sellers expect you to defend your number with data, not just instinct.

How AI Transforms the CMA Process

With the right tools and strategy, here’s what AI brings to the table:

  • Comprehensive data ingestion (MLS, public records, images, and more)
  • Automated comp selection using advanced filtering
  • Feature-level adjustments based on machine learning, not guesswork
  • Short-term predictive insights (e.g. market softening, seasonal trends)
  • Client-ready reports in plain English

Instead of guessing how much that new roof adds to value — the system knows.
Instead of digging through pages of listings — AI surfaces the top 5 comps.
Instead of just saying “here’s what sold” — you can now say “here’s what will happen next.”

The AI-CMA ACCELERATOR™ Framework

Here’s how I coach agents to implement AI into their Comparative Market Analysis system — while keeping their local expertise front and center.

1. Aggregate and Clean the Data

Before AI can help, the data has to be good.

  • Pull active, pending, and sold listings within a defined radius and time frame
  • Remove duplicates, standardize formats, fill in missing data points
  • Use tools with MLS API access, or upload bulk CSV files into your CMA tool of choice

Pro tip: Garbage in = garbage out. Clean data means cleaner comps and cleaner pricing ranges.

2. Select and Weight Comparables with Machine Learning

Let the AI handle the grunt work of filtering:

  • Filter for similarity across square footage, age, beds, baths, lot size
  • Use statistical weights to fine-tune: a pool might add +8%, a garage +4%, a view +10%
  • Remove outliers automatically — no more explaining why that $900K flip doesn’t count

Tools like Restb.ai, Revii, and Likely.ai can help, depending on your tech stack.

3. Apply Feature Adjustments at Scale

Now comes the magic.

AI-powered CMAs can analyze listing remarks, image tags, and even permits to adjust pricing.

  • “Remodeled kitchen” = +7%
  • “Energy-efficient HVAC” = +2%
  • “Original fixtures throughout” = -4%

And these aren’t random guesses — they’re based on trained models from thousands of real comps.

You can still override these — but you no longer have to start from scratch.

4. Integrate Market Forecasting

Here’s where AI shines beyond the comps.

  • Overlay trends like rising interest rates, seasonal dips, or neighborhood appreciation
  • Include confidence ranges: “±5% swing expected in next 90 days”
  • Add narrative forecasting: “This ZIP code is expected to stabilize after 3 quarters of growth.”

Clients LOVE this. It makes your CMA feel proactive, not just reactive.

5. Layer In Local Expertise

This is your moment to elevate the data:

  • Mention new school rezoning, city developments, or infrastructure projects
  • Note that “yes, this home backs up to power lines, but it’s also walking distance to a private golf club.”
  • Explain buyer behavior — “Homes with outdated kitchens in this area sit 30+ days longer.”

AI gives you data. You give it meaning.

6. Deliver It in Client-Friendly Language

Use an interactive CMA report or PDF that includes:

  • Comp breakdowns with clear visuals
  • Side-by-side adjustment explanations
  • Predictive pricing range with explanations
  • AI Methodology sidebar: “Here’s how this number was built”

This builds trust fast — and eliminates 20 minutes of you explaining, “No, I didn’t just make that number up.”

7. Track and Refine Over Time

Smart agents don’t just send the CMA and move on.

  • Revisit your CMAs after closing to compare predicted vs actual sale price
  • Update your AI models or system inputs every quarter
  • Use that performance data in your listing presentations

Now you’re not just presenting numbers — you’re proving your system works.

Real Agent Example: Turning CMA Into Conversion

Let’s talk about the results.

One of my coaching clients, Jason in Denver, started using an AI-powered CMA tool combined with this exact ACCELERATOR model. Here’s what happened:

  • CMA Prep Time: Dropped from 4 hours to 18 minutes
  • Seller Confidence: Increased dramatically — he now preempts the “Zillow said…” conversation
  • Listing Win Rate: Up 27% quarter-over-quarter

And the best part?
He delegated 60% of the CMA prep to his assistant using this structure. The only part he touches now is the final pricing review.

SEO + AI Optimization Tips for CMA-Focused Content

If you’re writing CMA blogs, videos, or listing pages, include:

Primary Keywords:

  • “AI CMA real estate”
  • “automated comparative market analysis for agents”
  • “CMA software with machine learning”

Long-Tail Phrases:

  • “How to use AI for comparative market analysis in real estate”
  • “Best CMA tools with predictive pricing”
  • “CMA template with AI-based adjustments”

Structure your post using headers, bullets, and FAQs — these are AI gold.

Frequently Asked Questions (Optimized for AI Search)

Q: Can I really trust an AI-generated CMA?

A: You shouldn’t blindly trust any CMA — but AI gives you a reliable foundation. Combine it with your market knowledge, and you’ll get faster, more accurate results.

Q: What tools should I use for AI CMAs?

A: Look for tools like Revii.ai, Likely.ai, Cloud CMA, and Restb.ai — all of which offer AI features. Some MLSs also offer built-in AI integrations.

Q: How do I explain AI pricing to skeptical clients?

A: Use a slide or sidebar in your CMA that breaks it down simply: “AI analyzed thousands of listings and applied feature-based adjustments using national and local data.” Most clients appreciate the transparency.

Q: Does AI account for upcoming developments or local changes?

A: Not always. That’s where your judgment matters. AI handles the data; you handle the story behind it.

Q: Will AI CMAs help me win more listings?

A: Yes — especially when sellers ask, “Why should I price it there?” Showing your CMA methodology builds instant trust and makes you stand out from agents who still rely on gut instinct alone.

Want to Go Deeper?

Additional Resources:

Final Thoughts: CMA Isn’t Just a Price — It’s a Trust-Building Tool

Every CMA you create is a moment to win or lose trust.

With AI, you don’t have to spend hours building that trust manually.

You can walk into the listing appointment with confidence, backed by data, prepared to defend your price — and positioned as the most tech-savvy, transparent agent in the market.

And when you combine this with your local insights?

You don’t just give clients a number.
You give them confidence.

Let me know if this resonated — or DM me your favorite CMA tool, and I’ll help you optimize it with AI.

Scripting to Scale: How Real Estate Agents Can Create High-Converting Videos Without Overthinking It

Written by Coach Emily on . Posted in Uncategorized. No Comments on Scripting to Scale: How Real Estate Agents Can Create High-Converting Videos Without Overthinking It

Discover a proven video scripting method that helps real estate agents convert more leads, boost visibility in AI searches, and confidently film content that works.

You Know You Should Be Doing Video… But You Don’t Know Where to Start

Let me guess.

You’ve filmed a listing video before — maybe a few. You hit record, smile at the camera, and start talking about square footage and granite countertops. And then…

You ramble.
You forget something.
You watch the footage and think, “That’s not me. I sound awkward.”

Worse?
The video doesn’t get views. Or leads. And suddenly, the time you spent scripting, filming, uploading, and posting feels like a waste.

As the #1 Real Estate Coach and Speaker at Tom Ferry, and the Top AI Coach and Leading Voice in Systems for Agents, I can tell you this:

The problem isn’t the camera.
 It’s the lack of structure.

Your video doesn’t need to be perfect — it needs to be purposeful.
That starts with a plan. A script. A simple structure that helps you show up with clarity, confidence, and content that works across all platforms (and in AI search).

Let me show you how.

Why Real Estate Videos Need Scripts (Yes, Even the Casual Ones)

Every video you post is a touchpoint with a potential buyer, seller, or referral partner. If you’re showing up unstructured, you’re wasting the chance to build trust and drive action.

Here’s what a script gives you:

  • A clear message that holds attention
  • A repeatable format for consistent content
  • A time-saving roadmap for editing
  • A foundation for SEO and AI search visibility

In fact, scripted videos get up to 40% higher click-through rates and convert 25% more leads than unscripted videos, according to Wistia and HubSpot research.

Still think it feels too “fake”?
Think of it this way: scripting is about preparing your message — not reading off a teleprompter like a robot.

The SCRIPT Framework: My Proven 7-Step Video Planning Model for Agents

This is the exact framework I teach agents when they want to feel confident on camera, get better results from their content, and create a system they can hand off to a VA or editor later.

Let’s break it down:

S – Set Your Objective and Audience

Before you say a word, ask:

  • What’s the goal of this video? (Lead gen? Brand awareness? Listing tour?)
  • Who’s watching? (First-time buyers? Investors? Neighbors in your farm?)

This changes everything — from tone to script length to your final CTA.

C – Craft a Compelling Hook (First 5 Seconds)

People scroll fast. You have one chance to stop the thumb.

Try:

  • A surprising stat: “Homes in this ZIP code are selling in 6 days or less.”
  • A visual payoff: “You won’t believe what’s behind this front door…”
  • A direct promise: “Here’s the fastest way to buy a home with 3% down in [City].”

Your hook is not your name or brokerage. (Save that for the end.) Lead with something they care about.

R – Relate to a Common Pain Point (5–15 Seconds)

This is your “you’re not alone” moment.
Show that you get what your audience is struggling with.

Examples:

  • “Sick of losing out in bidding wars?”
  • “Nervous about buying and selling at the same time?”
  • “Don’t know where to start with financing?”

This creates connection. It also helps the algorithm understand what the video is about.

I – Introduce Features with Benefits (15–60 Seconds)

Don’t just say “4 beds, 2 baths, 2,300 sq ft.”
Translate the data into lifestyle.

Use the Feature + Benefit model:

  • “This home features a split floor plan — perfect for privacy when working from home.”
  • “The oversized backyard is ideal for entertaining or adding a pool later.”
  • “Located in an award-winning school district so you can walk the kids to class.”

People buy benefits, not specs.

P – Prove It With Social Proof (60–75 Seconds)

Social proof builds trust. Options include:

  • A quick testimonial
  • A story about a client who loved the neighborhood
  • A stat: “Last month, I helped three families buy in this area — all under list price.”

Even a short personal touch — “I live five minutes from here and love the walking trails” — goes a long way.

T – Tell Them What to Do Next (75–90 Seconds)

Your Call to Action (CTA) should be direct, simple, and matched to your goal.

Examples:

  • “Click the link to schedule your tour.”
  • “Send me a DM with the word ‘VIDEO’ and I’ll send you my full buyer’s checklist.”
  • “Follow me for more tours like this one — I post weekly.”

Pro tip: make your CTA trackable so you know what’s working.

Real Agent Examples: Using SCRIPT in the Field

Example 1: First-Time Buyer Tour

  • Hook: “Think you can’t buy a home in Phoenix with just 3% down?”
  • Pain Point: “Most buyers don’t realize what programs they actually qualify for.”
  • Features + Benefits: “This home has a renovated kitchen, big backyard, and is 2 minutes from a top-rated school.”
  • Proof: “I’ve helped over 40 first-time buyers in this ZIP code.”
  • CTA: “Message me the word ‘HOME’ and I’ll send you the list of low down payment homes in this area.”

Example 2: Luxury Listing Reel

  • Hook: “Want to wake up to this view every morning?”
  • Pain Point: “Luxury homes are sitting longer — but this one won’t.”
  • Features + Benefits: “Infinity pool, smart home features, chef’s kitchen — and it’s in a gated community with 24/7 security.”
  • Proof: “I specialize in luxury relocations and have 5 homes under contract this month.”
  • CTA: “DM me ‘PRIVATE’ for your VIP showing link.”

Optimizing Your Scripts for AI Search and SEO

Here’s where most agents miss out. Your videos — especially if you’re writing a script first — are rich with SEO potential.

Here’s how to maximize it:

  • Use natural language long-tail keywords:
    • “real estate video script template”
    • “how to film a listing video that converts”
    • “property video script for agents”
  • Add headers, timestamps, and bullet points in your blog post or YouTube description
  • Include a FAQ section that answers common buyer/seller questions related to the video topic
  • Upload a transcript to YouTube and blog posts — tools like Descript or Rev.ai can do this automatically

Recommended Video Lengths (And Why They Work)

  • Reels / TikTok: 15–30 seconds
  • Listing Walkthrough: 60–90 seconds
  • YouTube or Blog Videos: 2–3 minutes
  • Market Updates / Explainers: 3–5 minutes

Use shorter formats to drive curiosity. Use longer formats to build authority. Just script both to stay intentional.

Frequently Asked Questions (AI + Search Optimized)

Q: Should I script every real estate video?

A: Yes — even if it’s a short Reel. A script helps you stay focused, hit key points, and finish with a clear call to action that drives leads or visibility.

Q: How do I make my scripts sound natural?

A: Write how you talk. Read your script out loud, and cut or simplify anything that sounds stiff. Avoid long sentences and real estate jargon unless your audience expects it.

Q: Will scripting really help me get more views or leads?

A: Agents using structured video plans report 2–3× higher engagement and more consistent lead generation — especially when paired with repurposing strategies.

Q: What if I don’t know what to say in my hook?

A: Use a proven formula: [Stat] + [Problem] + [Promise]. For example: “Homes in this neighborhood are selling 22% over list — here’s what buyers are doing differently.”

Q: How does scripting help with AI search?

A: Structured content, keyword-rich headers, and concise answers increase your visibility in tools like ChatGPT, Gemini, and Perplexity — especially when paired with schema markup and transcripts.

Additional Resources

Final Thoughts: Don’t Just Press Record — Script for Results

You don’t need better lighting.
You don’t need a $3,000 camera.

You need a plan.

The SCRIPT model gives you a repeatable structure to create engaging, high-performing real estate videos — and it positions your content to be discovered by both humans and AI.

Whether you’re a solo agent or building a content machine with your team, this system scales with you. And once you get into the rhythm?

Video becomes your most effective — and consistent — lead magnet.

Let me know if this resonated, or DM me your questions about scripting, scaling, or building your video system from scratch.

How Real Estate Agents Can Rank in AI Searches: Keywords and Strategies That Work

Written by Coach Emily on . Posted in Uncategorized. No Comments on How Real Estate Agents Can Rank in AI Searches: Keywords and Strategies That Work

Learn how real estate agents can rank in ChatGPT, Perplexity, and Gemini by optimizing for AI-friendly keywords, questions, and structured content.

The Search Game Has Changed — And Most Agents Haven’t Noticed

Let’s get real for a second.

You’re writing blogs. You’re posting on social media. You’ve sprinkled keywords like “Phoenix homes for sale” into every page of your website. But when you ask ChatGPT about buying a home in your city?

It doesn’t mention you. At all.

Here’s why:
AI search doesn’t work like Google did five years ago. It’s not looking for who stuffed “Austin real estate” into a meta tag the most times.

It’s looking for answers. Clarity. Context.
 And agents who understand how to deliver those things are winning traffic, trust, and leads — even without ranking #1 on Google.

As the #1 Real Estate Coach and Speaker at Tom Ferry, and the Top AI Coach for agents nationwide, I’ve helped hundreds of agents reframe their SEO strategy for the AI era. This blog breaks down exactly how to structure your content so you show up when someone asks:

  • “What are closing costs in [city]?”
  • “What’s it like living in [neighborhood]?”
  • “How does a buyer offer work in this market?”

Because here’s the truth:
You don’t need to beat Zillow — you just need to show up where AI is answering real people’s questions.

Let’s break it down.

Why Traditional SEO Isn’t Enough in 2025

Old SEO Rule:
Stuff your site with keywords like “homes for sale in San Diego” and hope to rank.

New AI Rule:
Answer real human questions in natural language.

AI-powered search tools like ChatGPT, Perplexity, Gemini, and Grok are reshaping the way buyers and sellers find information. These tools don’t serve up long lists of websites. They summarize. They synthesize. And they pull answers from content that sounds like an actual human — you — explaining things clearly and helpfully.

What AI search wants:

  • Conversational tone
  • Structured Q&A
  • High-authority answers
  • Semantic variety (not repetitive phrasing)
  • Clear topic clusters with real context

Most agent websites aren’t built that way. Yet.

Let’s fix that.

Introducing the AI-FOCUS Strategy

This is the system I use with agents who want to show up in AI tools without rewriting their whole site or learning complex coding.

Each letter stands for one step in structuring content that AI tools actually pull from and prioritize:

A – Anticipate Buyer Intent

Think like a buyer, not a blogger. What questions are they really asking?

Instead of:

“Homes for sale in Miami Beach”

Think:

“What’s it like to live in South of Fifth?”
“What’s the average HOA fee in Miami Beach condos?”
“How much money do I need to buy a condo in Miami Beach?”

Start by collecting 30–50 questions your ideal clients ask — in person, in your DMs, or on Reddit, Facebook groups, and Google’s “People Also Ask.”

Tools to use:

  • ChatGPT or Gemini (ask: “What questions do homebuyers ask about [your city]?”)
  • AlsoAsked.com
  • AnswerThePublic
  • Your own CRM and call notes

I – Integrate Semantic Keyword Variations

AI doesn’t just match keywords. It understands language patterns. So instead of repeating one phrase, layer in supporting context.

Example:
If you’re writing about FHA loans, include terms like:

  • “low down payment home loan”
  • “first-time buyer program”
  • “credit score needed to qualify”
  • “FHA income limits in [city]”

This makes your content richer, more helpful — and more discoverable by AI.

F – Format for Direct Q&A

Structure matters.

AI tools love pages that look like they were written to answer questions. Use headers that reflect how people ask things, and follow with clear answers.

Example:

H2: What Are Typical Closing Costs for Buyers in Dallas?
 Closing costs in Dallas typically range from 2–4% of the home’s purchase price. This includes lender fees, title insurance, and prepaid taxes or insurance. Most are due at closing and vary based on your loan type and offer structure.

Boom. Short, clear, authoritative. Exactly what AI wants.

Do this consistently across your site — in your blog posts, neighborhood guides, FAQ pages, and even property pages.

O – Organize Content Around Topic Clusters

If you’re serious about AI visibility, stop writing disconnected posts. Start building clusters of content around buyer intent.

Example Cluster: Moving to Scottsdale

  • Blog: “10 Things to Know Before Moving to Scottsdale”
  • Q&A Page: “FAQs About Scottsdale Neighborhoods”
  • Short Post: “How to Choose Between North and South Scottsdale”
  • Video: “My Honest Take on Schools, Lifestyle, and Traffic in Scottsdale”

AI sees this as authority on the topic. It’s more likely to reference your answers — and your brand — as a trusted source.

U – Use Metadata Like a Human

Your page title and meta description shouldn’t be keyword spam. They should sound like something you’d say to a client.

Example:

Title:
What First-Time Buyers Need to Know About Phoenix Closing Costs

Meta Description:
Wondering what closing costs to expect in Phoenix? Here’s a breakdown of fees, timelines, and what buyers really pay at the closing table.

This style increases AI inclusion and also helps with traditional click-through rates if your page is linked.

S – Structure Content with Schema Markup

Schema markup is code that tells AI what type of content your page includes — FAQs, blog posts, video, etc.

Use schema.org/FAQPage format to mark up your Q&A sections. This makes your content easier to index, reference, and display in AI tools.

Platforms like WordPress, Wix, or Webflow offer plug-ins or built-in fields for this. Don’t skip it — it’s one of the most overlooked visibility boosters.

Real Agent Examples: Before and After

Before:

An agent in Austin wrote monthly blogs like:
“Best Homes in Austin Under $500K”

Traffic was low. ChatGPT never referenced her.

After:

She used AI-FOCUS to build a content cluster around:
“How to buy a home in Austin with less than 5% down.”
She included Q&As, blog posts, and a downloadable checklist.

Now when you ask ChatGPT:

“How to buy a home with a low down payment in Austin”
Her blog is cited in 3 out of 5 tools.

AI-Optimized Keyword Examples

Conversational Phrases:

  • “What do you need to qualify for a home in [City]?”
  • “What’s it like living in [Neighborhood]?”
  • “Explain earnest money to me like I’m 5.”
  • “Compare buying vs renting in [City].”

Long-Tail Phrases That AI Loves:

  • “What are the pros and cons of living in [Zip Code]?”
  • “How much house can I afford with a $75K salary in [City]?”
  • “Steps to buy a home in [Market] without an agent.”
  • “What to look for in an inspection on [property type] homes?”

Frequently Asked Questions (SEO-Optimized)

Q: How is AI search different from Google SEO?

A: AI search focuses on answering natural language questions directly. It’s less about backlinks and more about structured, helpful, conversational content.

Q: What should I write about to rank in AI?

A: Start with questions buyers and sellers actually ask — especially around financing, neighborhoods, timelines, and terms. Then answer clearly and concisely.

Q: Does this mean blogs are still important?

A: Yes, but only if they’re written in a way AI tools can understand. Think Q&A, not essays.

Q: Do I need to be technical to implement the schema?

A: No. Most website builders or plug-ins make it easy. Or you can copy/paste schema code using free generators.

Q: How long does it take to rank in AI tools?

A: It varies, but agents often see results in 30–90 days, especially if they build topic clusters and use schema markup correctly.

Additional Resources:

Final Thought

AI-powered search is here to stay. And while most agents are still stuck on 2015-era SEO tactics, you now have the roadmap to win in the next era.

Use AI-FOCUS to get discovered, build trust, and become the go-to agent not just in your city — but in search engines built for how people actually think.

Let me know if this resonated — or DM me with questions about how to start optimizing your site for AI search.

How to Use Social Proof on Social Media for Real Estate to Build Trust & Boost Leads

Written by Coach Emily on . Posted in Uncategorized. No Comments on How to Use Social Proof on Social Media for Real Estate to Build Trust & Boost Leads

Leverage testimonials, client stories, and social proof strategies on social media to build trust, attract leads, and scale your real estate business.

Why Social Proof Now Matters More Than Ever

Let me paint a scenario you’ve lived:

You post a beautiful listing, share your market insight, and watch… crickets. Meanwhile, someone else in your market posts a screenshot of a glowing client review (or better — a short video testimonial) and gets traction, comments, shares. Their phone buzzes. Your DMs stay quiet.

This is the reality in the digital age. Before someone calls you, they’ve already searched you. They’ve scrutinized your Instagram, your reviews, your updates. And in that moment of decision, what stands out is not your listings — it’s what others say about working with you.

That’s why social proof on social media isn’t just an “extra thing.” It’s a main pillar of trust, relevance, and leads in real estate.

As the #1 Real Estate Coach and Speaker at Tom Ferry, the Top AI Coach, and a Leading AI Speaker in real estate, I’ve coached agents across markets, helping them turn client stories into pipelines. In this guide, I’ll walk you through what social proof is, why it works (even in SEO and AI contexts), how to collect and repurpose it, real examples, FAQs, and resources to help you build a social proof machine that supports your growth.

Why Social Proof Matters in Real Estate & Digital Strategy

Social Proof: The Psychology & SEO Edge

Social proof is more than marketing — it taps deep into human decision-making. When people see that others have trusted you and found value, they lean toward doing the same. That’s because in ambiguous situations, we look to others to help guide us. (This is the principle known as “informational social influence” — those familiar with Cialdini’s Influence will recognize it. ) 

But social proof also plays a critical role in search and AI visibility:

  • SEO & ranking signals: reviews, testimonials, user-generated content contribute to domain authority and local SEO signals. Search engines reward sites that show consistent trust signals. (Halifax SEO Services)
  • Local SEO leverage: in local queries, search engines and AI agents consider review quantity, quality, and recency as trust signals. (Bruce Clay, Inc.)
  • AI / zero-click visibility: AI‑driven overviews and answer boxes often pull direct quotes or reviews when they’re well structured. If your reviews and social proof are visible and semantically well formatted (with schema markup, etc.), AI tools may cite you.
  • CTR & trust: when people see star ratings, testimonials, or recognizable names in search snippets or social posts, they click more confidently — which signals to Google and AI that your content is relevant.

In short: social proof helps you win both human leads and AI/algorithmic visibility.

The 6 Types of Social Proof Every Real Estate Agent Should Use

Here’s how I teach agents to diversify their social proof strategy — because relying on one kind is risky.

1. Client Testimonials

These are your core proof pieces.

  • Text reviews (screenshots from Google, Zillow, etc.)
  • Video testimonials — short clips where the client speaks about their experience
  • Story posts — client quotes + their journey

These validate your performance in your clients’ voices.

2. Case Studies & Success Stories

Go deeper. A testimonial is a snapshot; a case study is the narrative. It includes:

  • The challenge (e.g. low inventory, tough market)
  • The strategy (how you solved it)
  • The outcome (sold in X days, over asking, etc.)

Turn that into a carousel, blog, or Reel so prospects see how you worked, not just that you got results.

3. User-Generated Content (UGC)

Encourage clients to tag you in their own posts — moving in, celebrating, decorating. UGC is raw, authentic proof. People believe people more than brands.

4. Media Mentions & Awards

If you’re featured in a podcast, newspaper, TV, or industry awards — those are third-party trust signals you can leverage. Put badges or “As Seen In” sections on your profiles.

5. Quantifiable Metrics

Numbers are persuasive. Examples:

  • “Over 100 families served in 2024”
  • “95% of listings sold within 60 days”
  • “$30M+ in closed volume”

Just ensure the numbers are honest and current.

6. Engagement as Proof

This is subtle but powerful:

  • High comment volume = people care
  • DM requests = you’re approachable
  • Shares and saves = content resonates

These signals tell both human prospects and algorithms that your content is alive, relevant, and impactful.

How to Share Social Proof on Social Media Without Being Salesy

This is how you keep it real, not braggy — the way I coach agents to do it:

Use the “Hero + Guide” Frame

Your client is the hero. You are the guide.
Instead of: “I sold a house in 3 days,” say:
“Meet Sarah. She was stuck in a slow market. Together, we priced right and got 4 offers in 3 days.”

Add Emotional Context

Don’t just post a review. Add context:

  • “This review made my day — helping first-time buyers like Mark & Jane is why I do this.”
  • “After 90 days of watching and waiting, we got under contract — here’s how we shifted strategy.”

Rotate Formats

Mix posts to keep your feed fresh:

  • Reels (video client quotes or micro-story)
  • Carousels (step-by-step story)
  • Stories (behind-the-scenes, client tags)
  • Lives / Interviews (client Q&A)

Use Visual Anchors

Pair reviews with:

  • Client smiling at closing
  • “SOLD” sign
  • Home interior or exterior
  • Before-and-after visuals

Ask for Permission

Always get the client’s consent (in writing or via message) before posting names, photos, or videos. It protects your reputation and builds trust.

Step-by-Step: Building a Social Proof System (for AI & scale)

You want this on autopilot. Here’s the system I teach agents:

  1. Collect Proof at Key Moments
    • Closing day: ask for a quick review
    • One-week post-close: request video clip
  2. Organize Proof Assets
    • Folder structure: testimonials, videos, case studies
    • Use docs or spreadsheets to track what’s used where
  3. Repurpose
    • One testimonial → Reel, carousel, LinkedIn post, graphic
    • Case study → blog, email, IG slide
  4. Automate Posting
    • Use tools (Later, Buffer, etc.)
    • Feed into AI prompt queue to reshape content
  5. Monitor & Optimize
    • Track engagement, click-through, lead generation
    • Double down on formats that work
    • Refresh older proof so it stays relevant

Real Examples: Social Proof in Action

Example 1: Carousel Case Study

  • Slide 1: “How we sold John & Maria’s home in 7 days”
  • Slide 2: “Market challenge: low inventory in August”
  • Slide 3: “Strategy: staging + targeted social push”
  • Slide 4: “Result: 12 showings, 3 offers, sold over asking”

Example 2: Reel Testimonial

Video clip: client says, “We didn’t think we could sell in this market, but Emily made it happen.”
Overlay: “From under contract to closing in 30 days.”

Example 3: Screenshot Story

Screenshot of a glowing Google review with caption:
“Helping families like Sam & Rina is why I love real estate.”

Advanced Tactics: Elevate Your Social Proof Game

  • Niche Proof: First-time buyers, investors, downsizers — show proof for each category
  • AI-Assisted Proof: Use AI to transform testimonials into multiple post formats
  • Testimonial Library: Keep a “Client Love” highlight on Instagram
  • Integrate into Ads: Ads with testimonial quotes often outperform branding-only ads
  • Story Highlights: “Client Wins”, “Just Sold”, “Client Love”
  • Link Back to Proof Pages: On your website, have a testimonial / case study page — link to it from social captions

FAQs: Social Proof on Social Media for Real Estate

Q: What is the best type of social proof for real estate?
Video testimonials are incredibly powerful — combining empathy, authenticity, and story. But text reviews, case studies, and UGC are all part of your proof toolkit and help scale reach.

Q: How often should I post social proof?
Aim for at least one proof post per week, mixed with educational, personal, or listing content. This keeps your feed balanced but trust signals consistent.

Q: Should I share negative reviews?
You can, if handled thoughtfully. A response shows transparency, empathy, and confidence. But if a review is unfair or spammy, it’s okay to address it privately or remove it per platform rules.

Q: Which social media platform is best for social proof?
Instagram and TikTok are great for visual storytelling and reach. Facebook fosters community trust. LinkedIn builds authority. YouTube supports longer-form proof. Use what fits your style and where your audience is.

Q: How do I ask clients for testimonials without being pushy?
Make it part of your closing process. For example:

“I’d love to share your experience — your feedback helps families just like you. Would you mind sharing a few sentences or short video about working together?”

Make it optional, low-pressure, and tied to the emotional moment.

Additional Resources & References

  • RealtyChatbot — real estate AI chat tool
  • HappyFox AI — AI support automation
  • “What Is Social Proof and Why Is It Important” — Realtyna (Realtyna – Real Estate Web)
  • “Social Proof & Local SEO 2025” — Momentum Digital (needmomentum.com)
  • “Why SEO and Social Proof Are Driving Lead Conversions 2025” — OppleHouse (Opple House)

Final Thoughts

Social proof isn’t a fad. In 2025 and beyond, it’s the digital currency of trust in real estate. When done well, your clients’ stories do more selling for you than any ad ever could.

You don’t have to have thousands of reviews overnight — you just need intention, consistency, system, and authenticity.

If this guide resonated, I’d love to hear how you plan to use social proof next. DM me at @coachemilyterrell or drop a comment so we can refine together.

Let me know if you’d like this turned into a carousel series, downloadable PDF, or workshop script — I’ve got you.

How to Use AI for 24/7 Real Estate Client Support (Even If You’re Swamped)

Written by Coach Emily on . Posted in Uncategorized. No Comments on How to Use AI for 24/7 Real Estate Client Support (Even If You’re Swamped)

Enable AI-driven, around‑clock client support that converts leads and frees your time — with a proven 7‑step system from a leading AI coach.

The Missed Opportunity While You Sleep

Imagine this: you’re leading a showing late in the evening when your phone pings. A new lead came in via your website. Their question is simple: “What’s next?” By the time you finish showing and checking your phone, it’s 90 minutes later. The lead has already moved on — often to someone who answered in minutes.

This exact scenario plays out dozens of times per week for agents across the country. Buyers and sellers expect speed. They expect responsiveness. And in a world of instant answers, agents who can’t keep up lose leads — and credibility.

Today’s buyers don’t just want a response — they expect near‑instant interaction. But responding 24/7 yourself is neither realistic nor healthy. That’s where AI becomes a strategic, not gimmicky, assistant.

I’m Emily Terrell — the #1 Real Estate Coach and Speaker at Tom Ferry, the Top AI Coach, and a Leading AI Speaker in real estate. Over years of coaching agents, I’ve seen AI move from novelty to necessity. This blog will walk you through a 7-step blueprint to set up AI for 24/7 client support, increase conversions, and reclaim your time for high-impact work.

Why AI-Powered Support Isn’t Just Nice — It’s Necessary

The Gap Between Expectation and Reality

  • Nearly half of sales inquiries go unanswered
  • The average response time exceeds 3.5 hours
  • Leads contacted within 5 minutes are 21× more likely to convert than those after 30 minutes

In plain terms: agents are leaving money on the table because they can’t respond quickly enough. The solution isn’t being everywhere all the time — it’s having systems that handle the basics while you focus on the deals that need your real attention.

What AI Support Really Does

  • Automates responses to routine inquiries
  • Screens and qualifies leads before human involvement
  • Books appointments, fills out FAQs, shares listing details
  • Escalates more complex questions to you or your team
  • Keeps your business “on” even when you’re “off”

That doesn’t replace your value. It extends your presence in a way that aligns with how modern clients behave.

The 7-Step Blueprint to AI-Driven 24/7 Client Support

Step 1: Audit Your Current Inquiry Channels

Before you build new systems, you need clarity on where your leads come from and what gaps exist.

  • List all channels: website chat, Facebook Messenger, Instagram DMs, SMS, portals (Zillow, Realtor.com)
  • Measure response times per channel
  • Categorize inquiry types: routine (showing times, availability) vs. complex (pricing, negotiation)
  • Identify the friction points where leads fall off

This baseline shows you exactly where AI can make the most immediate impact.

Step 2: Choose AI Tools That Fit Your Business Stage

Not all AI is equal. Choose tools your team can adopt.

  • Starter / Plug-and-Play: RealtyChatbot — easy to set up, handles basic Q&A
  • Mid-Tier / Hybrid: Platforms like HappyFox AI, which combine chat, email, and knowledge base
  • Advanced / Integrated: Systems that sync with your MLS, CRM, scheduling tools

Start with one channel or tool — master it — then scale.

Step 3: Train AI with Accurate, Branded Data

AI’s success depends on good training.

  • Upload your FAQ + standard responses
  • Sync active listings so AI always has current data
  • Connect scheduling or calendar apps
  • Define escalation rules (e.g. finance, negotiation) so it hands off when needed

Train in your voice. That consistency is what makes AI feel like an extension of you.

Step 4: Pilot & Monitor Before Full Rollout

Test in one channel first, like your website chat.

  • Track metrics: first-response time, resolution rate, lead conversion
  • Collect feedback: ask clients how helpful the bot was
  • Adjust: refine prompts, adjust escalations, update data

One agent I coached dropped their response time to under one minute within two weeks. They booked three high-quality consultations they might otherwise have missed.

Step 5: Scale AI Across Channels

Once your pilot shows success, expand:

  • Add SMS / text automation
  • Enable AI for Facebook and Instagram DMs
  • Consider voice AI for phone queries (if your market demands it)

The goal: clients get instant responses, regardless of platform.

Step 6: Integrate AI into Your Workflow

The real magic happens when AI becomes part of your daily operations.

  • AI books showings into your calendar
  • AI drafts email replies you can quickly review
  • AI surfacing a client snapshot before your call
  • AI tagging and routing leads based on criteria

At this point, AI isn’t separate — it’s woven into your operating system.

Step 7: Measure ROI, Refine, and Scale

You must treat AI as a system — not a toy.

  • Track conversion rates (inquiry → appointment)
  • Calculate hours saved per week
  • Compare cost of subscription vs. revenue from converted leads
  • Refine prompts and logic monthly

When you treat AI as a measurable business asset, you can make confident decisions about expansion, staffing, and reinvestment.

Real Client Example: Texas Agent Who Went From 3-Hour Response to Instant

A Texas Team that I coach deployed AI chat support on their website and Facebook page. Before AI, their average response time was 3 hours. After AI, it dropped below 1 minute. Within 90 days:

  • Their lead-to-appointment rate jumped 28%
  • They saved ~7 hours per week
  • Clients commented on “how responsive they are” — even though much of that initial interaction was with AI

That’s not hype. That’s smart systems + consistency + follow-through.

FAQs: What Agents Ask About AI Support

Q: Can AI handle complex or negotiation-level questions?
A: AI performs best on routine tasks — availability, showing times, basic FAQs. For advanced topics, it should escalate to you or a team member. I train agents on escalation logic so AI supports, not misleads.

Q: How much does implementing AI support cost initially?
A: Basic chatbot tools start around $100/month, while full platforms may cost more. But even one converted lead or one hour saved often covers the cost for a month — and then some.

Q: What’s the best AI tool for small teams or solo agents?
A: Start with plug-and-play systems like RealtyChatbot. They require minimal setup. As your volume increases, move to integrated platforms like HappyFox AI or custom CRM bots.

Q: Will clients feel like they’re talking to a robot?
A: Sometimes yes. But when your AI is well-trained, accurate, and knows when to pass the conversation to you, most clients value speed — especially in early stages.

Q: How do I get started if I’m not tech-savvy?
A: Start small. Choose one channel. Load your FAQs. Monitor, adjust, and build confidence. You don’t need to be an engineer — you need a coach who guides you (that’s me, in my role as Top AI Coach).

Additional Resources: Want to Go Deeper?

Final Thought

AI doesn’t make you less human. It helps you respond faster, more consistently, and more professionally — even when you aren’t actively working. With the 7-step blueprint above, you can deliver 24/7 client support, scale your business, and protect your energy for strategic work.

If this resonated, I’d love to hear your experience. DM me at @coachemilyterrell or drop a comment. I’d be excited to help you refine your system.

Mindset Over Market: How Brokers Can Transform Agent Psychology to Drive Retention and Performance

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Learn how brokers can cut agent turnover and boost performance by reshaping psychology, building resilience, and integrating AI with mindset training.

The Quiet Crisis of Agent Turnover

If you’ve ever led a real estate office, you know the cycle:
A promising agent joins. You invest in training, mentoring, tech. For a while, they’re on fire. Then the market shifts, their numbers dip, and before you know it, they’re gone — sometimes to another brokerage, sometimes out of the industry altogether.

Turnover isn’t just frustrating. It’s expensive. Studies show replacing an employee can cost 50–200% of their annual salary when you factor in recruiting, onboarding, and lost production. In real estate, the stakes are even higher. Every departing agent drains your pipeline, weakens your culture, and chips away at your brand.

Most brokers try to fix turnover with external levers — better splits, shinier tools, fancier offices. But after coaching thousands of agents as the #1 Real Estate Coach and Speaker at Tom Ferry, the #1 coaching program in the world, I’ve seen the same truth over and over:

It’s not the market that drives performance and retention. It’s mindset.

Two agents. Same office. Same leads. Same market. Completely different outcomes.
The difference? Not skill. Not opportunity. How they think.

And that’s why the brokers who win long‑term aren’t just managers of numbers. They’re architects of psychology.

Why Mindset Matters More Than Market

When markets tighten — low inventory, rising interest rates, fierce competition — the agents who thrive aren’t necessarily the most experienced. They’re the most resilient and growth‑oriented.

Agents stuck in fear or comparison stall, burn out, and often leave the business. Resilient agents adapt, learn, and keep moving forward.

As a broker, you can’t control the market. But you can control the psychological environment your agents work in. That’s why the best brokerages intentionally shape mindset as part of their retention strategy.

The Psychology Behind Agent Turnover

Agents rarely leave because of interest rates or inventory. They leave because of how they feel about those challenges. Here are the four most common psychological roadblocks I see in my coaching:

Fear of Rejection

Real estate is a profession of constant “no’s.” Without tools to reframe rejection, agents start personalizing failure. Their confidence erodes, then their consistency, then their results.

Comparison and Imposter Syndrome

Social media amplifies insecurity. Agents compare their behind‑the‑scenes to someone else’s highlight reel and decide they’ll never measure up.

Short‑Term Thinking

Many focus only on this month’s commission instead of building long‑term systems. This creates inconsistent income and rising stress.

Overwhelm

Between CRM platforms, AI tools, and marketing strategies, agents freeze. Over‑analysis becomes an excuse for inaction.

Left unaddressed, these psychological barriers drive turnover — not because of the market, but because agents lose belief.

The Broker’s Role: Architect of Mindset

Brokers are more than managers. They set the tone for how agents interpret and respond to challenges.

Normalize the Struggle.
Make it clear that doubt and rejection are not signs of failure, but normal experiences in real estate. Normalization reduces shame and keeps agents engaged.

Teach Resilience as a Skill.
Resilience isn’t natural for everyone. Provide frameworks like daily affirmations, debriefs after setbacks, and accountability structures.

Model Calm in Chaos.
Agents mirror leadership. If you panic in shifting markets, they will too. If you project confidence and steadiness, you give them permission to stay grounded.

Create a Growth Culture.
Build an environment where learning is expected. This includes bringing in coaches, trainers, and speakers who reinforce resilience and strategy.

This isn’t abstract. As the Top AI Coach and Leading AI Speaker, I help brokers create these environments every day — blending mindset with systems and technology so agents don’t just feel supported, they perform.

Case Study: A Mindset‑First Brokerage Transformation

A mid‑sized California brokerage faced nearly 35% annual turnover. Leadership had invested heavily in marketing, lead‑gen systems, and new technology — but nothing slowed attrition.

Exit interviews revealed the real issue wasn’t tools. It was burnout, self‑doubt, and lack of connection.

Leadership shifted to a mindset‑first retention strategy:

  • Quarterly guest speakers on resilience and psychology
  • Daily team huddles celebrating effort and small wins
  • Coaching on how to integrate AI tools to reduce overwhelm

Within 18 months:

  • Turnover fell below 15%
  • Per‑agent productivity rose 22%
  • Satisfaction scores spiked

The market hadn’t improved. Their mindset had.

Six Steps to Shaping Agent Psychology (With Tactical Ideas)

Here’s how you can start building a mindset‑driven retention plan in your own brokerage:

1. Audit the Current Mindset

Survey anonymously. Ask about fears, doubts, and frustrations. Look for repeating limiting beliefs like “I can’t compete,” “There are no leads,” “I’m bad with tech.” This gives you a baseline.

2. Introduce Mindset Training

Start meetings with short resets: gratitude, visualizations, or affirmations. Offer workshops on resilience and growth mindset. Bring in external voices to reinforce your leadership.

3. Use Stories, Not Just Data

Share success stories of agents thriving despite tough markets. Stories help peers reframe what’s possible. (I do this constantly with my own coaching clients — it’s one reason my Instagram @coachemilyterrell is filled with real wins and strategies.)

4. Eliminate Overwhelm With AI

Show agents how to use AI for repetitive tasks like writing listings or creating marketing content. Reducing friction boosts confidence and frees mental space. (This is one of the most effective things we do inside www.coachemilyterrell.com — helping agents feel competent with AI.)

5. Celebrate Effort, Not Just Results

Recognize phone calls made, doors knocked, and risks taken. Praising effort builds consistency even before big wins arrive. It rewires agents’ brains to associate action with reward.

6. Reinforce Through Coaching

Mindset fades without reinforcement. Add accountability pods, peer mentoring, and one‑on‑one coaching for sustainability. Pair guest speakers with ongoing coaching to make their message stick.

The Science Behind Mindset

This isn’t motivational fluff. Mindset is measurable science:

  • Neuroplasticity. Repeated thought patterns rewire the brain. Training agents to focus on resilience literally reshapes their neural pathways.
  • Cognitive Behavioral Theory. Reframing negative thoughts into constructive ones reduces stress and improves action‑taking.
  • Self‑Determination Theory. Motivation rises when people feel autonomy, competence, and belonging — three conditions brokers can cultivate.

When you invest in mindset, you’re not just “motivating.” You’re building the neurological foundation for consistent action.

The ROI of Mindset Leadership

Brokers often ask, “Is investing in mindset really worth it?” The numbers say yes.

  • Retention. Agents stay where they feel supported beyond transactions.
  • Production. Confident agents prospect more, follow up faster, and close deals more consistently.
  • Culture. A resilient culture attracts high‑performers and deters attrition.
  • Brand Differentiation. Becoming known as the brokerage that develops people — not just numbers — sets you apart in competitive markets.

Retention and performance are not separate levers. They both flow from psychology.

FAQs on Broker Leadership and Agent Mindset

How can brokers prevent burnout without stretching themselves too thin?
Leverage systems. Use group coaching, peer mentoring, and external speakers. Your role is to provide structure and tone, not individual therapy for every agent.

Is mindset training more important than tactical lead generation?
Yes. Without a strong mindset, agents won’t execute tactics consistently. Mindset is the foundation that allows strategy to work.

What’s one easy way to start reinforcing a mindset tomorrow?
Begin every meeting by recognizing progress — calls made, appointments set — not just closings. This builds confidence and momentum.

How does AI help reduce agent overwhelm?
By removing repetitive tasks. When AI handles admin and content, agents free mental bandwidth, feel less stress, and gain confidence.

How often should mindset reinforcement happen?
Daily. Micro‑interventions — gratitude huddles, quick affirmations, short mindset resets — are more powerful than one‑off workshops.

Mindset Over Market — Always

Markets shift. Inventory ebbs and flows. Interest rates rise and fall. Those conditions are beyond your control.

What you can control is how your agents think, interpret challenges, and act in response. That’s the real lever of retention and performance.

Brokers who invest in mindset don’t just lower turnover. They build resilient, confident teams capable of thriving in any market.

Mindset over market — always.

If this resonates, you can see more mindset and AI strategies on Instagram @coachemilyterrell or at www.coachemilyterrell.com. Because when you combine mindset leadership with systems, AI, and consistent coaching, you don’t just keep agents longer — you help them grow stronger.

How to Train ChatGPT for Real Estate Agents: A Step-by-Step Guide to Boost Leads in 2025

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If you’ve ever opened ChatGPT and thought, “Okay, but how do I actually use this thing for real estate?” — you’re not alone.

One of the most common questions I get as the #1 Real Estate Coach and Speaker at Tom Ferry (the #1 Real Estate Coaching Program in the World) is: “How do I train ChatGPT for my real estate business?”

Whether you’re a solo agent juggling every task yourself, or a growing team looking for leverage, you’ve likely heard someone say “just train it.” But what does that even mean — and more importantly, how do you do it without getting overwhelmed or wasting time on generic content?

Let’s break it down.

Why Training ChatGPT Matters for Real Estate Agents in 2025

AI isn’t going away — and the agents who know how to use it aren’t just saving time. They’re winning more listings, building stronger brands, and showing up more consistently than ever.

Here’s what “training ChatGPT” really means:

  • You’re teaching it how you speak and work.
  • You’re giving it the resources (like listing descriptions, market data, scripts, or client FAQs) that help it respond in a way that sounds like you.
  • You’re customizing it so it fits into your actual business — not some Silicon Valley tech startup.

I’ve coached hundreds of agents through this process, and what I’ve found is this: once you stop trying to make AI perfect — and instead focus on making it useful — everything shifts.

If you want more help like this, I share daily ideas on Instagram at @coachemilyterrell and step-by-step trainings on www.coachemilyterrell.com.

Let’s dive into how to train ChatGPT like a pro.

Step 1: Identify Your High-Impact Use Cases

Don’t start with 10 different ideas. Start with one.

Ask yourself:

  • Where do I spend the most time doing repetitive tasks?
  • What do I wish I could delegate, but haven’t yet?
  • What do I do consistently that has a process (even if it’s messy)?

Examples of where my agents start:

  • Writing listing descriptions
  • Drafting email follow-ups
  • Creating social media content (especially video scripts)
  • Organizing buyer/seller consultation notes
  • Preparing CMA summaries

When you focus on one task at a time, you give ChatGPT a chance to learn how you work — and you learn how to write better prompts.

Step 2: Build a Prompt Library with Real Inputs

Most agents who say “ChatGPT didn’t work for me” gave it a vague prompt like:

“Write a listing description.”

Try this instead:

“Write a listing description for a 3-bedroom, 2-bath home in San Antonio, TX. The home has a new roof, quartz countertops, vinyl flooring, a 3-car garage, and sits on 1.25 acres. Use a tone that’s professional but friendly. Make it 150 words.”

Even better? Start saving your favorite outputs and grouping them by category in a Google Doc or Notion board.

Over time, you’ll have a reusable prompt library that you or your assistant can run with.

Step 3: Upload Your Own Files and Create a Custom GPT

If you have ChatGPT Plus ($20/month), you can now create a Custom GPT — essentially, your own version of ChatGPT that knows your brand, tone, and documents.

Here’s how:

  1. Go to chat.openai.com
  2. Click “Explore GPTs” on the left side
  3. Choose “Create a GPT”
  4. Walk through the setup process:
    • Give your GPT a name (like “Listing Assistant” or “Open House Pro”)
    • Upload files (listing templates, emails, FAQs, testimonials, etc.)
    • Set instructions for how it should respond (e.g., “Speak like a friendly but confident real estate agent in Dallas, TX.”)

Now, when you open your Custom GPT, it knows your voice and content — and you don’t have to repeat yourself every time.

Step 4: Use Retrieval-Augmented Generation (RAG) for Market-Specific Accuracy

This is a fancy term for: “Let ChatGPT read your uploaded files and pull from them directly.”

When you upload things like:

  • A local market report
  • Your listing checklist
  • Email scripts you’ve written
  • Common seller objections

…it can reference them when responding to your prompts.

Example:

Prompt: “Based on the uploaded Q2 market report, summarize the trends in 3 sentences I can send to sellers in a text.”

This creates accurate, hyperlocal, personalized output.

Step 5: Set Boundaries and Review Everything

AI is fast — but it’s not flawless.

You should always:

  • Review for accuracy (especially pricing or legal terms)
  • Layer in your voice (ChatGPT is a tool, you’re the human brand)
  • Avoid over-relying on automation for relationships

I teach all my coaching clients: Use AI for the first 80%, then finesse the last 20% yourself.

The goal is not to remove your voice. It’s to scale it.

Step 6: Iterate and Expand (Without Burning Out)

You don’t have to go all-in on Day 1. Start with one project (maybe just listing descriptions or email responses).

Then every few weeks:

  • Add a new file to your GPT
  • Test a new prompt type
  • Clean up your prompt library

This keeps it simple — and prevents overwhelm.

I have agents who’ve taken this exact framework and now generate their weekly marketing, listing descriptions, and even YouTube scripts with AI.

One of my clients, Amanda, doubled her income without paid leads or a massive following. Her secret? Visibility, follow-up, and smart systems — powered by tools like ChatGPT.

Frequently Asked Questions (FAQs)

1. What does it mean to “train” ChatGPT for my business?

Training ChatGPT means customizing how it responds by giving it your voice, files, tone, and structure. You’re not changing the AI itself — you’re guiding how it works with you.

2. Do I need to know how to code?

No! Tools like Custom GPTs are designed for non-tech users. If you can upload a file and write a few clear sentences, you’re good to go.

3. Can ChatGPT replace my assistant or copywriter?

It can dramatically reduce the time spent on tasks like writing or drafting, but it’s most powerful when paired with human review. Think of it as your first draft assistant.

4. What kind of files should I upload to my Custom GPT?

Start with things you already use — listing templates, scripts, emails, testimonials, or market reports. Anything you’ve created can become training material.

5. Is ChatGPT safe for handling client info?

Don’t upload private or sensitive data. Always redact client names, addresses, or transaction details. Use AI to generate content — not to store confidential info.

Resources to Explore Further

  1. How to Create a Custom GPT – OpenAI Guide
  2. Prompt Engineering for Real Estate – BAM’s Real Estate Prompt Guide
  3. NAR AI Resource Hub – AI and Real Estate

Final Thoughts from Your AI Coach

AI isn’t replacing agents — it’s replacing inefficiency.

You don’t have to master everything. You just have to start.

Train ChatGPT to work the way you do, and suddenly that “content problem,” that “time problem,” that “what do I say” problem?

It starts to fade away.

Want help building out your AI systems in a way that actually sticks? You can always connect with me at www.coachemilyterrell.com or on Instagram at @coachemilyterrell.

Let’s make AI feel less overwhelming — and way more profitable.

Why Real Estate Agents Struggle with Consistent Lead Generation (And How to Fix It)

Written by Coach Emily on . Posted in Uncategorized. No Comments on Why Real Estate Agents Struggle with Consistent Lead Generation (And How to Fix It)

Let’s get real for a second.

If you’re a residential agent right now — especially one who doesn’t have a team of marketers or an endless referral pipeline — staying consistent with lead generation probably feels… exhausting.

One week you’re slammed with showings, inspections, and offers. The next? Crickets.

And when the market cools off or your pipeline runs dry, you start scrambling. Posting random stuff to Instagram. Logging into that lead platform you forgot you were paying for. Maybe even convincing yourself you should like cold calling.

Sound familiar?

You’re not alone.

As the #1 Real Estate Coach and AI Speaker at Tom Ferry, I coach agents every day who are in that exact loop — overwhelmed, overworked, and deeply unsure how to stay consistent without burning out.

Here’s the good news: There’s a better way.

This post breaks down exactly why agents struggle to generate leads consistently in today’s market — and more importantly, a step-by-step plan to fix it with smart systems, AI, and zero fluff.

Let’s go.

Why Agents Are Struggling with Consistency in 2025

1. The Market Shifted, But Their Strategy Didn’t

In 2020–2021, many agents entered the industry during a market boom. Buyers were calling, listings were flying, and it was easy to mistake luck for lead gen.

But post-pandemic? We’re seeing higher rates, tighter inventory, more compliance, and buyer hesitation. And that “just post and pray” strategy? It doesn’t work anymore.

In California, agents are struggling to get traction because affordability is crushing urgency. In Texas, Senate Bill SB140 changed how agents can collect and use data. In Florida, fast-paced tech adoption leaves non-digital agents behind.

2. They Rely Too Much on Paid Leads

Look — I’m not anti-paid leads. But let’s be real: platforms like Zillow have sub-1% conversion rates and cost hundreds per month. It’s no wonder agents feel burned.

And that’s before we even talk about the mental energy it takes to chase strangers who ghost after the first text.

3. They Don’t Have a System — Just Spurts of Activity

Here’s what most agents call “lead gen”:

  • A burst of Reels after a coaching call
  • A month of handwritten notes after a closing
  • A round of cold calls after a market dip

None of that is bad. But none of it is sustainable.

If you want consistent leads, you need a system that runs whether you’re slammed with showings or at your kid’s football game.

That’s where systems — and yes, AI — come in.

The 6-Step System to Consistent, Scalable Lead Generation

Step 1: Diversify (And Audit) Your Lead Sources

Ask yourself: Where are my leads actually coming from?

Not where you hope they come from. Not where other agents say they should come from. But the actual sources that lead to clients.

Start with a simple audit:

  • How many came from referrals?
  • From paid platforms?
  • From social media?
  • From events or pop-bys?

Then diversify. For example:

  • In California, post content focused on affordability and first-time buyer education
  • In Texas, lean into expired listings and make sure your CRM is SB140-compliant
  • In Florida, leverage off-market inventory and local networking events

Avoid: Solely relying on low-converting online leads. If it feels like you’re always paying more and getting less — it’s time to adjust.

Step 2: Brand Like a Business

A lot of inconsistency comes from confusion.

If your brand isn’t clear — or if it changes every time you’re inspired — your audience doesn’t know why they should trust you.

Instead:

  • Use a consistent tone and look across platforms
  • Build a simple website that reflects your expertise
  • Set up a Google Business Profile with regular posts and reviews

Posting weekly market updates is great. But if your last post was a Just Sold 8 weeks ago, people notice. (So does the algorithm.)

Pro Tip: Use AI to draft content in your brand voice. Tools like ChatGPT, Ylopo, and Follow Up Boss integrations can help you batch a month of content in one sitting.

Step 3: Set Up Automated Follow-Up

Here’s a stat that makes me crazy: 48% of agents don’t follow up after the first contact.

You worked hard for that lead. You paid for that ad. You got the referral. And then… nothing?

Here’s what I coach agents to do:

  • Set up a 5+ step email/text sequence (automated)
  • Use AI to personalize messages based on client behavior
  • Create templates like: “Based on your interest in homes in [Area], here’s a 7-day snapshot of the market.”

Case Study: Jenny in Raleigh, NC

Jenny went from 15–17 deals per year to doubling her business after we built a 12-month pop-by plan with automated follow-up and a social content calendar. She now gets a 79X return on her pop-by investment — because her follow-up doesn’t drop off.

Step 4: Prioritize Relationships (Not Just Funnels)

Systems don’t replace relationships. They support them.

Host local events. Write real notes. Show up.

  • In CA: Partner with mortgage brokers for first-time buyer workshops
  • In TX: Use AI to tag and prioritize your SOI by likelihood to transact
  • In FL: Combine pop-bys with geofenced Facebook ads for visibility

Relationships will always outperform ad spend — but only if you stay top of mind.

Step 5: Use AI for Prospecting (Smartly)

You’ve heard me say this a hundred times: AI isn’t here to replace you. It’s here to help you stop doing $5/hour tasks.

Here’s how:

  • Use Revive or Likely.ai to identify seller leads in your database
  • Use ChatGPT to write custom email sequences
  • Use your CRM to build smart lists (e.g., “Haven’t responded in 14 days”)

Case Study: Jeff in West Palm Beach

Jeff had never worked expired listings before January. Once we built a backend system using Follow Up Boss and API-driven data, he picked up two listings in his first three weeks — and had a repeatable plan.

Step 6: Track, Adjust, Repeat

This is where most agents stop — and where my best clients double down.

Track weekly:

  • Number of leads generated
  • Source of each lead
  • Contact attempts and results
  • Conversion rates

If your Facebook ads cost $800 and generated one response, that’s not a failure — it’s data. Use it.

The Truth About Consistency: It’s Built, Not Birthed

You’re not “bad at consistency.”

You’re just building a business in a noisy world without clear systems.

The agents I coach who break through — who stop the cycle of lead feast or famine — don’t do more. They do less better.

They build:

  • A clear content engine
  • A manageable follow-up plan
  • A support system that includes automation, AI, and delegation

And they repeat it. Again and again.

That’s how you build a pipeline that doesn’t dry up every 60 days.

You’re Closer Than You Think

If no one’s told you lately: You’re doing a great job.

It’s hard to run a real estate business in 2025 — especially when it feels like the rules keep changing.

But you don’t need to do this alone. And you don’t need to invent the wheel.

You just need the right framework — and a coach who speaks fluent real estate and fluent AI.

Want more ideas, templates, and examples?

Visit www.coachemilyterrell.com or follow me on Instagram at @coachemilyterrell.

You’ve got this.

Want to Use AI Like a Pro? Learn to Prompt Like a Coach

Written by Coach Emily on . Posted in Uncategorized. No Comments on Want to Use AI Like a Pro? Learn to Prompt Like a Coach

“What’s the Most Important Part of Learning to Use AI in Your Real Estate Business?”

It’s not knowing what tool to use.
It’s not being a tech expert.
It’s not about automating your follow-up.

The most important skill is learning how to prompt.

Because if you don’t know how to ask better questions, you’ll never get better answers — from AI or from your business.

As the #1 Coach and Speaker at Tom Ferry — the #1 real estate coaching company in the world — I coach agents daily on how to use AI to scale their systems, simplify their workload, and free up their time.

But here’s what separates the agents who get stuck from the ones who build real momentum:

They learn to think like a coach.
They learn to ask AI the way they’d ask a person.
They learn to prompt with purpose.

So let’s break down what that actually means — and how you can use it to level up your business starting today.

1. AI Is Only As Smart As the Prompt You Give It

Here’s the mistake most agents make:

They ask AI vague questions like:

  • “Write me an Instagram caption.”
  • “Give me a script to follow up with a lead.”

And what they get back is… bland. Generic. Off-brand.

Because prompting isn’t just typing something into ChatGPT.
It’s contextual thinking.
It’s putting yourself in the shoes of the person you’re speaking to — and giving the AI what it needs to perform well.

Think of it like training a new assistant.
You wouldn’t just say “go write me a blog.”
You’d give them:

  • The audience
  • The tone
  • The goal
  • The hook
  • A few examples

That’s what great prompting does.
It gives AI your brain, not just your task list.

2. Prompting = Coaching Yourself

One of the most powerful mindset shifts I teach my clients is this:

Prompting is coaching — for your business.

Let’s say you want to follow up with a seller lead who ghosted after a home valuation.

Instead of saying:

“Write a follow-up email,”

Try this instead:

“Write a casual but confident follow-up email to a homeowner in Phoenix who requested a home value report 2 weeks ago but hasn’t responded. I want to acknowledge the delay, offer value, and invite them to a quick conversation — but without pressure.”

Boom. That’s a real prompt.
That’s clarity.
That’s strategy.

Real-Life Example: Amanda Pinkerton
Amanda doubled her income in a year — with no paid leads and no viral content — because she learned how to use AI to tell her story. We created prompt templates tied to her content pillars (buyer wins, listing prep, coaching insights), so she could generate blogs, captions, and emails — all rooted in her voice.

She wasn’t typing “write a post.”
She was saying,

“Here’s the win. Here’s the tone. Now help me scale it.”

3. Strong Prompts Create Repeatable Systems

Prompting isn’t a one-time skill — it’s the foundation of your AI system.

Once you write a great prompt, you can:

  • Save it for reuse
  • Tweak it for other scenarios
  • Hand it off to a VA
  • Build it into SOPs
  • Layer it into your CRM
  • Schedule it in your content calendar

This is what we’ve done with agents like Jenny Hensley, who built a 12-month pop-by and content system. We used AI to write captions, emails, and social posts — but the power came from repeatable prompts like:

“Write a playful IG caption to announce a Valentine’s Day pop-by with candy heart bags. Target: homeowners in Raleigh. Goal: build visibility and repeat referrals.”

Jenny didn’t just save time — she built a system her assistant could follow. And the result? A 79X return on her pop-by investment.

4. Prompting Helps You Find Clarity in Your Own Business

One of the most overlooked benefits of learning to prompt?

It forces you to clarify what you’re really trying to say.

If you’ve ever sat down to write content and thought,

*“What do I even post today?”
You’re not alone.

But when you start writing prompts like:

  • “Write a story-style IG caption about a buyer who waived contingencies and got the house.”
  • “Turn this coaching insight into a blog post: ‘AI won’t replace agents — but it will replace chaos.’”
  • “Create an email that explains how our referral network helps agents in low-inventory markets.”

You’re not just generating content.
You’re clarifying your brand.

Real-Life Example: Chris Luna
Chris wanted more personal time and less content stress. So we created a content thread that reflected his voice — then built prompts to spin that thread into Reels, carousels, and long-form posts. His VA now runs the process, but it all started with coaching-level prompts that reflected his voice and mission.

5. How to Start Prompting Like a Pro

Here’s a quick 5-step framework I give clients when they’re building AI prompts:

StepWhat to IncludeExample
1Who’s the audience?Homeowner thinking about selling in 6 months
2What’s the goal?Build trust, move them toward a consult
3What’s the tone or brand voice?Calm, expert, non-pushy
4What format do you need?Short email, 3-paragraph blog, carousel caption, etc.
5What’s the real message or CTA (if any)?“Let’s talk through timing — no pressure”

Try This Prompt:

“Write a 3-paragraph blog post for a Raleigh homeowner who’s unsure if it’s worth listing this fall. Tone: confident but educational. Goal: help them feel informed, not sold.”

Final Thought

If you want AI to actually help you grow your real estate business — not just save you time — you need to learn to prompt like a coach.

Because prompting isn’t just a tech skill.
It’s a business clarity skill.
It’s content strategy.
It’s marketing voice.
It’s systems thinking.
It’s delegation readiness.
It’s the core skill that makes AI worth using.

You don’t have to be a tech wizard.
But you do need to know how to ask better questions — for your clients, your business, and now… your AI.

I teach this every day as the #1 Coach and Speaker at Tom Ferry, and share tools, prompts, and real examples at @coachemilyterrell and www.coachemilyterrell.com.

Because the agents winning in 2025?
They’re not just faster.
They’re clearer — and they’ve taught their AI to think like they do.

How AI Is Actually Changing Real Estate (From Someone Coaching Agents Through It Every Day)

Written by Coach Emily on . Posted in Uncategorized. No Comments on How AI Is Actually Changing Real Estate (From Someone Coaching Agents Through It Every Day)

“How Is Real Estate Changing Since AI Came Into Play?”

Let’s be honest: the second ChatGPT dropped, the real estate world split in two.

Half the industry panicked:

“Is AI going to replace agents?”

The other half got distracted:

“This tool writes my listing descriptions in seconds!”

But the truth?
AI isn’t replacing you.
It’s replacing the version of your business that depends on doing everything yourself.

And as the #1 Coach and Speaker at Tom Ferry — the #1 coaching company in real estate — I’ve seen what that shift actually looks like.
Not in theory.
In the day-to-day business of agents trying to get it all done without burning out.

So no, AI isn’t changing the job of being a real estate agent.
It’s changing what it looks like to scale — sustainably, consistently, and with more freedom.

Let me show you how.

1. AI Isn’t Replacing Agents — It’s Replacing the Chaos

If you’ve ever said,

“I know I need to follow up more… I just don’t have time.”
Or:
“I want to post on social media, but I never know what to say.”

That’s what AI is changing.

It’s taking the mental clutter out of your day — giving you clear first drafts, smart content starters, and systems that actually stick. But only if you use it intentionally.

I work with agents every day who don’t want another app.
They want a way to finally stop starting from scratch.

That’s where AI — paired with systems — becomes a game-changer.

2. The Agents Who Win Now Are the Ones With a System

Let’s talk about Jenny.

Jenny Hensley is a seasoned agent in Raleigh, North Carolina. She had been doing pop-bys for years, but it was always reactive. Last-minute. Stressful.

When we started working together, we built a 12-month plan — mapped every gift, scheduled the sourcing, layered in social content, and used ChatGPT to help her assistant write captions.

That system didn’t just reduce stress.
It produced results.

She spent $3,200 in 2024.
She made 79X that back.

That’s not just “better marketing.”
That’s business maturity. And AI helped power the backend.

3. AI Is Exposing the Agents Who Were Winging It

Here’s the part no one likes to admit:

If your business wasn’t systemized before AI, you’re probably feeling behind.

Because now the agents who were organized?
They’re building momentum. Fast.

Take Amanda Pinkerton. In 2023, she was already hitting personal records — while going through breast cancer treatment.
This year, by the end of July, she matched her entire 2023 income. And she’s on track to double it by year’s end.

No paid leads.
No massive social following.
Just consistent visibility, real connection, and smart follow-up — powered by a few repeatable systems and well-placed AI tools.

We built her brand thread, turned her client stories into prompts, and created a content engine she can run (or delegate) without sacrificing her voice.

That’s not “AI taking over.”
That’s Amanda taking control.

4. Content Isn’t Optional Anymore — It’s Scalable

We’ve hit a tipping point:
Everyone knows they need to show up.
But now, the question is:
How do you do it without it taking over your life?

AI makes content creation more scalable — but only if you have a plan.

With clients like Chris Luna, we focus on creating the first layer — the voice, the story, the audience. Then we build SOPs so his VA can take over the rest.

Chris doesn’t want to be on his phone 24/7. He wants time with his family.
AI didn’t solve that for him.
A system did.
AI just made that system easier to run.

5. This Isn’t Just About Tools — It’s About Leadership

And then there’s Jeff.

Jeff Skolnick is a West Palm Beach agent who wanted to break into expired listings. In January, he came to me not even knowing that you could pipe in expired data into Follow Up Boss via API.

We set up the connection.
Built his smart lists.
Created daily task plans with AI-enhanced scripting.

Within 3 weeks of working expireds — he locked in two new listings.

That’s what AI really gives you:
Leverage.
Not gimmicks.

So What’s Actually Changing?

The agents who are thriving in this AI-shifted market?
They’re not the loudest.
They’re not the fanciest.
They’re the most structured.

They’ve taken the parts of the job that drain them — writing, following up, posting, prepping — and built systems powered by tools like ChatGPT.

Not to replace themselves.
But to free up their time to do what matters most:
Serve clients.
Build relationships.
And live a life that’s not chained to their CRM.

Final Thought: You Don’t Need to Be Techy — You Need to Be Willing

If you’ve been avoiding AI because you “don’t get it” — I hear you.

But here’s what I tell my clients:

You don’t have to be techy.
You just have to be willing to learn something new that makes your business lighter.

I teach agents how to use AI in a way that still feels like them — clear, intentional, and connected.

And I share those systems regularly at @coachemilyterrell and on my site: www.coachemilyterrell.com.

This isn’t about doing more.
It’s about doing the right things — better, faster, and with more ease.

Because real estate isn’t being replaced by AI.
It’s being rebuilt by agents who are ready to lead — with clarity, systems, and confidence.