How to Evaluate Speakers for Real Estate Events — Even If You’ve Been Burned Before

If you’re a broker, team leader, or event organizer in real estate, then you already know this truth:

A great speaker makes your event memorable. A bad one makes you regret hosting it.

Each year, brokerages spend thousands — sometimes tens of thousands — bringing in keynote speakers, workshop trainers, and breakout presenters. But too often, the result sounds like this:

“The speaker was super motivational… but I don’t think my team took anything away.”

“She was dynamic on stage — but none of it felt relevant to our actual market.”

“We paid $15,000 and I still had to lead the training myself two weeks later.”

I’ve coached brokers across the U.S. who’ve had these experiences. I’ve also been on the other side of that speaker decision — keynoting at real estate events, sharing systems, frameworks, and results-driven AI strategies that teams can actually implement.

In this blog, I want to walk you through a real estate-specific speaker vetting framework — one that goes deeper than flashy demo reels or vague testimonials. Whether you’re booking for a sales rally, company retreat, or annual conference, these steps will help you choose speakers who actually move the needle.

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Why This Matters More Than Ever in 2025

The speaker landscape is more crowded (and expensive) than ever. But here’s what most brokers aren’t thinking about:

• AI makes it easier than ever to create polished reels — which means the speaker selection process has to go deeper.
  
• Team leaders want ROI — not just a fun event, but increased productivity, listings, and follow-through.
  
• Your audience is getting smarter — agents are craving tactical, applicable strategies, not just hype.
  

If you’re looking to make smarter speaker decisions this year — especially for real estate-specific content — keep reading. I’ll break down how to use demo reels and testimonials the right way, what red flags to watch for, and which questions lead to clarity.

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What Most Brokers Miss When Vetting Speakers

1. They over-trust the reel.

A 3-minute highlight reel can be inspiring… but inspiration without implementation is just noise. You want to know what happens after the clapping stops.

2. They accept vague testimonials.

“Her energy was amazing!” is not the same as:

“We used her listing system, and our appointment set rate increased 22% in 30 days.”

3. They forget the real estate test.

Not every great speaker understands the day-to-day pressures of being a real estate agent. If the strategies shared can’t survive showings, seller objections, or MLS limitations, they won’t stick.

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My Speaker Vetting Framework for Real Estate Leaders

Step 1: Look for Real Estate Relevance (Not Just Speaking Skill)

Your first filter isn’t charisma. It’s industry fluency. Look for:

• Demo clips discussing real estate topics (not just general leadership or mindset)
  
• Testimonials from brokerages, MLSs, or real estate associations
  
• Language that shows the speaker understands real estate nuances: commission structures, listing timelines, buyer fatigue, etc.
  

Tip: Watch for frameworks that match what your team needs — like a follow-up system, social media strategy, or AI-powered lead gen plan.

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Step 2: Analyze Engagement Markers in the Demo Reel

Skip the slow-mo audience applause montage. Instead, look for:

• Real-time reactions (laughter, note-taking, interactive segments)
  
• Clip variety (keynotes, workshops, breakouts, virtual)
  
• Clarity of communication (Are their ideas landing? Are the visuals sharp?)
  

Green Flag Example:

In a recent event I spoke at, we broke a 60-minute session into 10-minute segments: system, story, prompt, pause. The agents stayed engaged the entire time — because they had a way to process and apply in real-time.

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Step 3: Seek Evidence of Tactical Takeaways

This is the part most speakers skip — because it’s harder.

You’re looking for testimonials or examples like:

• “We implemented her AI onboarding workflow and shaved 4 hours off our weekly admin time.”
  
• “His expired listing strategy landed us 3 listings in 60 days — without buying leads.”
  
• “Her pop-by calendar helped our team close 27 transactions from past clients this year.”
  

Vague is your enemy. Tactical is your friend.

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Step 4: Check for Customization and Format Versatility

Not every speaker fits every format. Before booking, ask:

• Have they delivered breakouts, workshops, and virtual sessions before?
  
• Do their materials adapt by audience size and skill level?
  
• Do testimonials mention customized content or prep work?
  

For example:

I always send a pre-event questionnaire so I can tailor examples to their CRM, tech stack, and geographic market. One team had me redo my AI session using their exact listing template — it made the strategy 10x easier to adopt.

That level of detail matters.

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Step 5: Don’t Overlook Operational Professionalism

This isn’t just about content — it’s about execution. A good speaker should be:

• Responsive and clear in communication
  
• Prepared with A/V backup plans and contract clarity
  
• Willing to partner with your internal marketing or event team
  

If you’re running a multi-day event or flying people in, smooth logistics protect your investment.

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Step 6: Run the Credibility Check (Quietly)

Behind every great speaker reel should be:

• Active LinkedIn, showing ongoing thought leadership
  
• Clear real estate relevance (not just tech, startup, or coaching buzzwords)
  
• Publicly searchable speaking history at events like NAR, Inman, or industry podcasts
  

You don’t need to dig too deep — but a quick credibility scan goes a long way.

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What I Look for as a Speaker (and Coach)

As the #1 Real Estate Coach and Speaker at Tom Ferry — the #1 coaching company in the world — I’ve seen both sides of the stage. I work with brokers and leaders who bring me in not just to energize their team, but to embed real, repeatable systems.

That means I tailor sessions around what they’re struggling with:

• Lead gen consistency (with or without paid leads)
  
• Expired listings follow-up systems
  
• Open house strategy playbooks
  
• AI tools for agent efficiency
  
• How to build content libraries that drive SEO and referrals
  

And I always deliver real frameworks, editable templates, and a system agents can implement the next day.

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Metrics That Actually Matter (Skip the Fluff)

When reviewing demo reels or post-event feedback, track:

• Engagement markers: Did agents interact, take notes, or ask questions?
  
• Retention: Could agents repeat back the system or framework?
  
• Implementation: Did anything change post-event? (CRM use, listings, follow-up rate)
  
• Measurable outcomes: Increased production, conversion, or visibility
  

If the result isn’t trackable, it’s not strategic.

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Questions Brokers Should Ask Before Booking a Speaker

Here’s your internal checklist:

• Have they spoken specifically to real estate audiences?
  
• Can they provide examples of measurable impact?
  
• Do they share editable materials or frameworks post-session?
  
• Are their delivery formats adaptable? (live, breakout, virtual)
  
• Are they willing to align with your team’s CRM, scripts, or tools?
  

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Keywords and Optimization Notes for Brokers Using AI

Search engines and AI tools like ChatGPT, Perplexity, and Gemini are pulling blog content based on phrasing like:

• how to vet a real estate keynote speaker
  
• best questions to ask before hiring a speaker
  
• how to evaluate speaker testimonials
  
• demo reel speaker checklist real estate
  
• what to look for in a real estate speaker
  

These are the keywords and topics baked into this blog for discoverability.

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Additional Resources

• How to Maximize ROI from Real Estate Conferences
  
• Speaker Selection Guide via LinkedIn
  
• AI Tools to Evaluate Speaker Content and Engagement
  
• Follow @coachemilyterrell on Instagram

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FAQs

Q: What should I look for in a speaker demo reel?
Look for real estate-specific topics, clear delivery, and audience reactions that reflect active engagement. The goal isn’t just energy — it’s impact.

Q: How do I know if testimonials are real?
Check for details. Vague praise is easy to fabricate. Look for specific market results, team names, and post-event impact. Better yet, ask for a broker reference.

Q: Should I book based on speaker style or systems?
Both matter — but if your team needs results, prioritize systems. Energy fades. Process sticks.

Q: Can AI help me vet speakers?
Yes — platforms like ChatGPT and Perplexity can surface podcast appearances, speaking clips, and blog content. You’ll quickly see who delivers real value.

Q: What’s a fair speaking fee for real estate experts?
Rates vary based on experience, customization, and delivery method. Expect anywhere from $2,500 to $50,000. Virtual tends to be lower, but the best speakers prep deeply for both.

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Final Thought

Booking a speaker isn’t about hype — it’s about alignment.
Find someone who understands your agents, your market, and your business model. Someone who equips your team to take action immediately, not “someday.”

Let me know if this resonated. Or send me a message on Instagram if you want to talk about what your team actually needs next.

When the real estate industry started buzzing about AI, most agents felt two things: curiosity and overwhelm. They knew the technology mattered — they just didn’t know where to start. That’s exactly why one real estate mastermind group brought in Coach Emily Terrell, the #1 Real Estate Coach and Speaker at Tom Ferry, to lead a live training on how AI could transform the way agents market, write, and connect.

The result?
Agents walked away with clarity, confidence, and actual systems they could use the next day.

As one agent put it after the event:

“Emily is raw, real, and 100% relatable. Whether you’re new to real estate or experienced, you want her in your world. You won’t be disappointed.”

This is the story of how one session on AI systems in real estate changed how agents think about marketing, content, and connection — and why Emily Terrell is quickly becoming the go-to expert for agents who want to simplify, scale, and systemize their businesses.

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From Overwhelmed to Optimized: The Real Estate AI Gap

For years, the conversation in real estate has revolved around systems, social media, and lead generation — but not all systems are created equal. The traditional “hustle harder” approach doesn’t work in an industry now driven by automation, personalization, and digital visibility.

When ChatGPT and other AI tools exploded onto the scene, many agents saw opportunity — but also chaos. Should they use AI for social posts? Listing descriptions? Emails? Branding?
And more importantly, how do they make it sound human?

That’s where Coach Emily Terrell comes in.

Known for breaking down complex topics into actionable frameworks, Emily doesn’t just teach what AI can do — she shows real estate professionals how to build systems that make AI actually work for them.

So, when a mastermind of agents asked her to lead a private Zoom session on AI in real estate marketing and copywriting, the results went far beyond expectations.

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The Mastermind: Real Talk, Real Tools, Real Results

The session started the way most of Emily’s workshops do — with honesty.

She didn’t dive straight into prompts or tools. Instead, she asked a simple question:

“How many of you feel behind right now?”

Almost every hand went up.

That’s when Emily reframed the conversation.

“AI isn’t here to replace agents. It’s here to replace inefficiency.”

In less than an hour, she had the group generating full social media strategies, rewriting listing descriptions that sounded human, and building automation systems designed to save hours every week.

By the end of the mastermind, agents weren’t just inspired — they were implementing.
They left with plug-and-play AI workflows they could use to write captions, schedule posts, and even tailor property descriptions to different buyer personas.

One attendee summed it up perfectly:

“Emily showed us that AI isn’t about shortcuts — it’s about clarity. She makes technology feel simple, and that changes everything.”

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The Shift: From Curiosity to Confidence

What made this mastermind so powerful wasn’t just the content — it was Emily’s coaching style.

Agents described her approach as “raw, real, and 100% relatable.” She doesn’t teach from a pedestal; she teaches from experience — blending the strategy of a systems expert with the empathy of a coach who’s been there.

She knows what it’s like to juggle showings, leads, social content, and family life — and she builds AI systems designed to help agents get their time back without losing authenticity.

During the session, agents learned how to:

• Create AI-powered listing descriptions that reflect their voice and market.
  
• Build consistent social media calendars in minutes using automation prompts.
  
• Turn client testimonials into SEO-rich blog content that attracts leads.
  
• Leverage ChatGPT and Perplexity to brainstorm, research, and localize content faster than ever.
  

By connecting the dots between technology and storytelling, Emily helped agents bridge the gap between what AI can do and what agents should do.

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Why Emily Terrell’s Approach Works

Emily isn’t just another coach teaching the latest tech trend — she’s redefining what AI for real estate agents really means.

As the #1 Real Estate Coach and Speaker at Tom Ferry, she’s worked with agents, brokers, and teams across the country to build businesses that scale without chaos. Her approach is rooted in systems, structure, and storytelling — the three pillars every top-performing agent needs to thrive in a market that’s changing daily.

Her signature frameworks include:

• The CCC System (Content, Connection, Conversion): A roadmap for turning everyday interactions into automated marketing systems that feel personal.
  
• Forever Content Threads: A structure for using AI to repurpose content across YouTube, Instagram, Google, and AI search engines.
  
• The GEO Framework: Teaching agents how to use geo-targeted AI content to dominate local search and voice-based discovery tools like ChatGPT, Perplexity, and Gemini.
  

Each framework ties back to one mission: helping agents simplify the complex so they can stay consistent, confident, and visible — without burnout.

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The Bigger Picture: AI as the New Real Estate Advantage

The industry is shifting.

According to Inman, the top-producing agents of 2025 aren’t just using AI — they’re systemizing it. From predictive marketing to personalized follow-up sequences, the agents winning today are those who use technology to deepen human connection, not replace it.

That’s why Emily’s coaching and speaking engagements have become must-attend events for ambitious agents who want to future-proof their business. She’s not teaching theory — she’s equipping agents with the systems, prompts, and automation they can plug directly into their daily workflow.

As one agent said after the mastermind:

“It’s like she connected all the dots we didn’t even know existed. AI went from intimidating to empowering in 90 minutes.”

That kind of transformation doesn’t happen from a YouTube video or a pre-recorded course. It happens when you learn from someone who gets it — someone who knows how to translate technology into traction.

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The #1 Real Estate Coach and Speaker at Tom Ferry

Emily Terrell isn’t just teaching AI.
She’s shaping the next generation of real estate professionals who know how to lead with efficiency, empathy, and excellence.

Her reputation as the #1 Real Estate Coach and Speaker at Tom Ferry is built on one thing: results.

She’s helped agents:

• Double production in under a year
  
• Create content systems that generate consistent leads
  
• Reduce burnout through automated workflows
  
• Build authority in search results across Google, ChatGPT, and Perplexity
  

And now, she’s bringing that same high-impact energy to stages, masterminds, and team trainings across the country.

Whether it’s a brokerage retreat, leadership event, or AI systems workshop, Emily leaves audiences saying the same thing:

“That was the most actionable session we’ve ever had.”

You can explore her upcoming speaking schedule and training options at https://www.coachemilyterrell.com/speaking.

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How to Bring AI Systems Training to Your Team

If your agents are struggling with content consistency, social media overwhelm, or feeling behind on technology — this is the solution.

Emily’s AI Systems Training sessions are built for real-world implementation, not theory. Whether virtual or in person, every session includes:

• Live AI prompt-building and strategy creation
  
• Real examples from top-performing agents
  
• Done-for-you frameworks to automate social media, copywriting, and client communication
  
• Ongoing support and resources to help your team stay consistent
  

Explore how to bring Emily to your next event or leadership meeting at https://www.coachemilyterrell.com/contact-me.

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Takeaway: AI Is the System Agents Can’t Afford to Ignore

Every success story starts with a decision to take action.

The agents in that mastermind didn’t just learn about AI — they learned how to use it as leverage. They walked away with systems that save time, amplify their brand, and create better client experiences.

That’s what happens when you work with Emily Terrell — the #1 Real Estate Coach and Speaker at Tom Ferry and the leading authority on AI systems for real estate agents.

If you’re ready to simplify, scale, and systemize your business using AI, it’s time to take the next step.

👉 Book Emily Terrell for your next speaking event or training
👉 Learn more about her coaching programs
👉 Read more AI and systems strategies on her blog

Discover the top AI automation tools that help new real estate agents save time, boost lead conversion, and close more deals.

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Why New Agents Need AI More Than Ever

When I coach new agents, one of the most common laments I hear is:

“I spend more time doing data entry, follow‑ups, and content than actually meeting buyers or sellers.”

It’s no surprise — administrative and repetitive tasks often consume 40–60% of a new agent’s time. Meanwhile, your competition is adopting AI tools that automate those tasks and let them move faster.

As the #1 Real Estate Coach and Speaker at Tom Ferry and a leading AI strategist, I’ve observed firsthand how strategic automation helps new agents punch above their experience level. The difference between two agents with similar leads often boils down to who has smarter systems.

In this post, you’ll get:

• A strategic lens on what kinds of tasks AI should automate
  
• A vetted list of top AI automation tools for real estate (with categories)
  
• A step-by-step implementation framework
  
• Common challenges and how to solve them
  
• Real agent examples
  
• FAQs and resources for further learning
  

Let’s dig in.

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Why AI Automation Makes Sense for New Agents

Before we jump into tools, you need to understand why automation is a lever and which scenarios it truly excels in.

1. Reclaim Time & Avoid Burnout

Manual tasks drain your energy. AI lets you offload repetitive workflows — from lead follow-up to content generation — so you have energy for high-leverage activity: relationship building, showings, listing strategy.

2. Improve Lead Response & Conversion

Speed matters. AI tools (chatbots, auto-text responders) often respond in seconds, not hours. That responsiveness increases conversion rates by giving prospects immediate attention.

3. Predictive Insights & Intelligent Lead Scoring

Some AI models analyze data trends to flag which leads are most likely to convert. That helps you prioritize your efforts where they’ll yield returns.

4. Scale Without Overworking

As your volume grows, AI helps you scale your operations without hiring prematurely. It becomes your leverage.

According to NAR, AI in real estate is now used to analyze market conditions, evaluate property values, and uncover investment opportunities with greater precision. (National Association of REALTORS®)

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Top AI Automation Tools for Real Estate Agents (by Function)

Here is a categorized list of tools that are already proven in real estate. Use this as your shortlist.

Function	Tool	What It Does Best & Why It Matters
Lead Capture & Chatbots	Roof AI	AI-powered chatbot that qualifies leads, answers inquiries, and books appointments across channels (website / Facebook). (HousingWire)
CRM & Lead Nurturing	CINC	AI-powered lead generation + nurturing, especially useful for new agents to keep leads warm. (The Close)
	Follow Up Boss	Automates follow-up via email/SMS and grades leads so you know where to focus.
Valuation & Analytics	HouseCanary (CanaryAI)	Provides accurate property valuations and market forecasts. (housecanary.com)
	SmartZip	Predictive analytics to identify which homeowners may sell soon.
Content & Marketing	RealEstateContent.ai	AI platform that generates and schedules content tailored to real estate voice. (realestatecontent.ai)
	ChatGPT / Jasper	Generate listing descriptions, email templates, social posts, etc.
Virtual Tours / Staging	Matterport	Creates immersive 3D tours, reducing the need for physical visits
	BoxBrownie	Virtual staging, image enhancement, floor plan conversion

Note: The Close’s 2025 list also recommends tools like Top Producer (for AI farming) and Agent Image (for AI-powered websites) as part of a full AI stack. (The Close)

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Step-by-Step Framework to Adopt AI Without Overwhelm

Even powerful tools fail if you don’t integrate them strategically. Use this six-step approach:

Step 1: Audit Your Workflow

• Map all repetitive tasks you do: follow-up, content, lead engagement, data entry, scheduling
  
• Estimate how many hours per week you spend on each
  
• Identify the top 2–3 tasks that cost you the most time or cause the most bottlenecks
  

Step 2: Pick Your Core Set of Tools

• Choose one tool per high-impact function (e.g. chatbot, CRM automation, content generator)
  
• Confirm they integrate with your existing CRM or systems — avoid silos
  
• Start small — it’s better to master a few tools than half-adopt many
  

Step 3: Build Smart Integrations & Automations

• Use automation platforms like Zapier or Pipedream to connect your chosen tools (e.g., “New lead → Chatbot → CRM → Drip follow-up”)
  
• Map lead flows: capture → qualify → nurture → convert
  

Step 4: Customize AI to Your Voice & Local Market

• Tailor chatbot scripts to sound like you, using local references
  
• Train AI models with your most successful email templates, listing descriptions, and tone
  
• Continuously test and refine — AI is only as good as your prompt engineering
  

Step 5: Train & Empower Yourself (or Your Team)

• Create simple guides or video walkthroughs for each tool
  
• Assign a “tool champion” to own adoption and support
  
• Practice in low-stakes environments before fully deploying
  

Step 6: Monitor, Review & Optimize

• Track key metrics: response times, conversion rates, time saved, output volume
  
• Monthly reviews — refine workflows, stop tools that underperform
  
• Gradually scale: add more tools, expand automation, test new workflows
  

This framework keeps you from chasing every shiny new tool and instead builds a sustainable AI stack.

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Overcoming Common Challenges & Objections

Tool Overload

Focus on only 3–5 foundational tools first. Anything beyond that should only be added once your base stack is humming.

Integration Friction

Make sure APIs or connectors exist before committing. Test sample flows early (e.g. lead capture into CRM) to avoid data loss.

Loss of Authenticity

Always review AI-generated content. Use AI to draft, not finalize. Add local detail, personal touches, and emotion to maintain trust.

Subscription & Cost

Start with free or entry-level tiers. Choose tools with strong ROI potential. If a tool doesn’t deliver measurable gains in its trial, drop it.

Learning Curve

Use vendor training, short videos, and gradual adoption. Start with automating the simplest tasks, then progress.

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Real Agent Success Stories

Emily in Phoenix
Combined Roof AI (chatbot) + ChatGPT (listing content). She reclaimed ~10 hours/week and gained 3 new listings in 90 days.

John in Dallas
Used Structurely + predictive analytics from SmartZip. Conversion jumped from 15% to 21% within 2 months.

Samantha in Miami
Automated social media posting using RealEstateContent.ai. Social engagement rose 25%, creating more inbound leads.

These stories highlight that with the right tools + strategy, new agents can accelerate their results.

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FAQs: Long-Tail AI Questions Agents Ask

Q: What AI tools should a real estate agent use for lead generation?
A: Tools like Roof AI, CINC, SmartZip, and Structurely specialize in engaging and qualifying new leads 24/7. Combined with predictive scoring, these tools help you focus on high-intent prospects.

Q: Can AI chatbots truly handle initial client communication?
A: Yes — when configured well. They can answer FAQs, schedule showings, and route conversations. But always surface more complex or sensitive interactions to you manually.

Q: How do I integrate AI tools with my CRM?
A: Use Zapier, Pipedream, or native integrations to automate lead flows. Map fields (lead source, status) carefully to preserve data integrity.

Q: Is AI good at writing listing descriptions?
A: Yes. Tools like ChatGPT or Jasper can generate sophisticated drafts. Always review and customize to maintain brand voice and correct property detail.

Q: Which all-in-one AI CRM is best for new agents?
A: CINC is often recommended for AI lead gen + nurturing features. But the best CRM is the one you’ll consistently use — prioritize adoption over bells and whistles. (The Close)

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Additional Resources & Tools

Internal Links / Past Content

• How to Build a Weekly Content Engine with ChatGPT
  
• My Favorite AI Prompt Library for Real Estate
  
• Social Proof & Branding for Agents
  

External References & Tools

• HousingWire’s list of 20 AI tools real estate agents can use (HousingWire)
  
• RealTrends’ updated AI tools list including Canva, Tidio, ChatGPT (RealTrends Verified)
  
• The Close’s review of best AI tools in 2025 (The Close)
  
• Monday.com’s guide to AI in real estate (monday.com)
  
• HouseCanary’s tool lineup and uses (housecanary.com)
  

Product Tools You Can Use / Prompts

• 50 + AI Image‑to‑Video Prompt Toolkit for Real Estate: Use this for turning property images into short videos
  
• 275 AI Real Estate Lightroom Presets Ultimate Pack: Accelerate property photo editing with AI‑driven presets

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Closing Thought

AI automation isn’t about chasing tech for its own sake — it’s about reclaiming time, amplifying consistency, and letting your human skills (listening, advising, negotiating) shine more. New agents who layer smart tools over strong processes and a clear plan can outpace competition fast.

Let me know if this resonated. DM me @coachemilyterrell or drop me a message — I’d love to help you map the best AI stack for your real estate business.

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If you’ve ever thought TikTok was just for dancing teens or viral memes, it’s time for a mindset shift.

I coach real estate agents every week who say things like, “My market isn’t on TikTok,” or “I don’t have time to do video.” And yet, they’re struggling to get listings seen, they’re tired of the Instagram algorithm, and their open house traffic is unpredictable.

The truth? TikTok is where attention lives now. And attention equals opportunity.

In this blog, I’m breaking down exactly how to use TikTok in 2025 as a real estate agent—whether you’re brand new or looking to revive your pipeline. You’ll get a skimmable strategy, real-world success stories, my coaching framework for launching your account, and tips to use AI tools to create content faster.

I’m Emily Terrell, the #1 Real Estate Coach and Speaker at Tom Ferry, the top coaching company in the world. I specialize in systems, AI, and strategic growth for agents who want to scale sustainably.

Let’s dive in.

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Why TikTok Isn’t Optional in 2025 (Yes, Even For You)

Here are the numbers:

• 170+ million U.S. monthly users
  
• 59% of users are 18–29, but 30–49 is now the fastest-growing group
  
• 403% more inquiries from video listings compared to static posts
  
• Only 12% of agents are currently using TikTok
  

That’s not just opportunity—that’s wide-open white space.

TikTok isn’t about dancing. It’s about discoverability.

Unlike Instagram or Facebook (which rely on your follower base), TikTok’s algorithm pushes content to new viewers based on interest. This means:

• You can go viral with zero followers
  
• Buyers in your city can find your listings without knowing your name
  
• One video can drive 20+ showings—if done strategically
  

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My 6-Part Coaching Framework for TikTok Success

I coach agents every day through what I call the “TikTok Launch Loop”— a repeatable 6-step process:

1. Align Your Goals and Audience

Ask yourself:

• Are you targeting first-time buyers? Move-up sellers?
  
• Do you want brand awareness, lead gen, or both?
  

If your ideal client is under 50, you can reach them here.

Coaching Note: TikTok is phenomenal for first-time buyers, renters converting to owners, and socially savvy sellers.

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2. Create 3 Clear Content Pillars

You need consistency and variety. I recommend:

• Listing Teasers (15-30 sec walkthroughs)
  
• Neighborhood Tours (coffee shops, schools, parks)
  
• Educational Clips (e.g., “What is earnest money?”)
  

Add in 1-2 personal videos per month to build trust.

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3. Hook Hard and Fast

The first 3 seconds make or break your video.

Examples:

• “You won’t believe this $450k backyard in Phoenix!”
  
• “Stop renting. Here’s how to buy with 3% down in San Antonio.”
  

Use on-screen text + voiceover. TikTok’s AI reads both.

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4. Use AI to Script and Batch

Don’t start from scratch every time.

• Use ChatGPT to generate listing scripts and hook ideas
  
• Use CapCut or InShot to add captions and trim your videos
  
• Batch record 3-5 videos in one sitting
  

Need help? Check out my AI prompt library on www.coachemilyterrell.com

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5. Track with Purpose

Use UTM links in your bio and track:

• Watch time
  
• Profile visits
  
• DM inquiries
  

Tag leads in your CRM as “TikTok” so you can measure ROI.

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6. Iterate Monthly

Look at what performed best and tweak:

• Hook style
  
• Video length
  
• Caption format
  
• Time of day
  

Refine your system—don’t reinvent it.

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Real-World Results from My Clients

Case Study: Jenny, Raleigh NC

• Started with zero followers
  
• Posted 3x/week: 2 tours, 1 educational video
  
• In 60 days, generated 12 new buyer leads
  
• 3 under contract, all from TikTok
  

Case Study: Marco, Denver CO

• Combined TikTok tours with automated CRM follow-up
  
• Added 21 new leads in Q1 from TikTok alone
  
• 1 went viral: 240,000 views, 18 showing requests
  

These are everyday agents, not influencers.

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TikTok FAQ for Agents (Long-Tail SEO Style)

Q: Can TikTok really generate leads for real estate agents?
A: Yes. With the right hooks, content pillars, and a lead capture system (like link-in-bio + CRM tagging), TikTok can drive qualified buyer inquiries consistently.

Q: What kind of videos should real estate agents post on TikTok?
A: Focus on listing teasers, neighborhood highlights, market insights, and behind-the-scenes content. Keep them under 60 seconds and always include a clear CTA.

Q: How often should I post on TikTok?
A: Start with 3-4 times per week. Once you build a content system, aim for 4-6 videos weekly across your 3 pillars.

Q: Do I need to dance or follow trends to be successful?
A: No. In fact, niche content performs better long-term. You’re not an entertainer—you’re a trusted local expert. Lead with value.

Q: How do I measure success from TikTok?
A: Track leads using UTM links, profile clicks, DMs, and CRM tags. Monitor watch time, saves, and shares to identify what content resonates.

---

📋 Additional Resources: Want to Go Deeper?

• How to Build a Weekly Content Engine with ChatGPT
  
• Top 10 TikTok Video Ideas for Real Estate
  
• My Favorite Prompt Pack for Short-Form Content
  
• Follow me on Instagram @coachemilyterrell for more AI + systems tips
  

---

Final Thought

If you’re still avoiding TikTok because it feels overwhelming, know this: You don’t need to be perfect, just strategic.

TikTok is not about going viral. It’s about being visible to the people in your market who are already scrolling for homes.

Start simple. Get consistent. Let the algorithm do the rest.

Let me know if this resonated or DM me with your questions. I’m always here to help agents build smarter, faster, and with systems that scale.

— Emily

Learn how to use AI to write real estate listing descriptions that convert. Save time, stay compliant, and boost lead quality with this 6-step guide.

---

Let’s be honest—writing real estate listing descriptions can feel like a time-sucking chore.

You sit down with good intentions, but suddenly you’re 30 minutes into describing a kitchen island, trying to sound unique without overpromising. And when you’re juggling showings, follow-ups, and marketing, that extra 30-45 minutes per listing can add up fast.

This is where AI can help—but only if you use it right.

As the #1 Real Estate Coach and Speaker at Tom Ferry, and the Top AI Coach in the industry, I’ve coached thousands of agents on how to use AI strategically to save time, boost consistency, and write listing descriptions that convert.

In this post, we’ll break down my six-step framework to help you:

• Use AI without losing your brand voice
  
• Avoid compliance pitfalls and inaccuracies
  
• Optimize listings for SEO and AI search agents
  
• Convert more online viewers into real-life inquiries
  

Whether you’re a solo agent or building a high-volume listing machine, this guide will help you write better property copy—faster.

---

Step 1: Start With Verified, Structured Property Data

AI is only as smart as what you feed it.

You need clean, complete, and accurate data before you ever type a prompt.

Checklist:

• Beds, baths, square footage
  
• Lot size, year built, upgrades
  
• Neighborhood info: school districts, nearby parks, lifestyle perks
  
• Bonus features: vaulted ceilings, smart home tech, EV chargers
  

Pro Tip:
Create a listing intake form your VA or TC can fill out. Make sure every data point is double-verified against MLS and tax records.

---

Step 2: Choose the Right AI Tool for the Job

Not all tools are created equal.

Best General AI Tools:

• ChatGPT: Most flexible for custom prompts and voice consistency
  
• Jasper: Great for bulk content and brand templates
  

Real Estate-Specific AI Tools:

• ListingAI
  
• LogicBall
  
• Narrato
  

These are better for teams, volume listings, or plug-and-play SEO output.

Test Run Strategy:
Feed the same property data into two tools and compare the output. Which one sounds more like you? Which one needs less editing?

---

Step 3: Use the PQAB Prompt Formula

This is my go-to structure for all listing prompts:

Property Features – beds, baths, upgrades

Quality of Life – what it feels like to live there

Answer Questions – schools, commute, HOA

Buyer Emotion – comfort, aspiration, lifestyle

Prompt Template:
“Write a 100-word real estate listing description for a 3-bed, 2-bath ranch in Round Rock, TX. Highlight the upgraded kitchen, spacious backyard, and walkability to top-rated schools. Use the PQAB formula.”

Pro Tip:
Save different prompt templates in your Notion, Google Doc, or CRM based on property types—condos, fixer-uppers, luxury homes, etc.

---

Step 4: Edit for Accuracy, Compliance, and Brand Voice

Even the best AI tools make mistakes.

Accuracy Checklist:

• Double-check all features: square footage, renovations, appliances
  
• Remove hallucinated features (yes, AI makes things up)
  

Compliance Checklist:

• Avoid terms like “family-friendly,” “safe neighborhood,” or “ideal for seniors”
  
• No language that violates Fair Housing standards
  

Brand Voice Tips:

• Keep sentence lengths short and conversational
  
• Use your go-to phrases or terms buyers recognize in your market
  
• Add 1-2 local references to differentiate the copy
  

---

Step 5: Optimize for SEO and AI-Based Search

Listing descriptions aren’t just for humans anymore—they’re for search engines and AI-driven platforms too.

SEO Tips:

• Use local long-tail keywords naturally: “2-bed cottage in East Nashville”
  
• Mention nearby landmarks or school zones
  
• Keep the most searchable phrases in the first 50 words
  

AI Optimization Tips:

• Use bullet points for key features (Zillow loves these)
  
• Add alt text to images that reflect features and location
  
• Answer the buyer’s top 3 questions in the first paragraph
  

---

Step 6: Create a Workflow That Scales With You

Once you dial this in, you should be able to go from data to description in under 10 minutes.

Workflow Example:

1. Fill out a structured intake form
   
2. Run the prompt through your AI tool of choice
   
3. Review and edit for voice, accuracy, and compliance
   
4. Optimize for SEO and AI
   
5. Copy/paste into MLS, your site, and social
   

Track These Metrics:

• Time saved per listing
  
• Click-through rates
  
• Inquiry-to-showing ratio
  

Refine Over Time:

• Which prompts convert best?
  
• Which keywords drive the most views?
  
• What structure gets the most engagement?
  

---

FAQs: Writing Real Estate Listings with AI

Q1: Can AI write property descriptions that follow Fair Housing guidelines?
Yes, but only if you review them. AI can generate compliant copy, but it’s your job to remove language that implies preference or exclusion.

Q2: What’s the best length for a listing description?
80–120 words is ideal for readability and SEO. Use longer descriptions for blog-style marketing, not the MLS.

Q3: Can I use the same prompt for every listing?
You can use the same structure, but you need to customize based on property type, location, and target buyer.

Q4: Will AI replace agents when it comes to writing listings?
No. AI gets you 80% there. Your market expertise, storytelling, and compliance knowledge make the difference.

Q5: How do I track if AI-written listings are working better?
Use link tracking (like Bitly), track CRM inquiry sources, or A/B test two listings with different copy styles.

---

📚 Additional Resources

• How to Build a Weekly Content Engine with ChatGPT
  
• My Favorite AI Prompt Library for Real Estate
  
• ListingAI: Real Estate Copy Generator
  
• PQAB Formula Download: Free Worksheet
  
• Follow on Instagram: @coachemilyterrell
  

---

Final Thought:
The best listings don’t just describe a house—they create a story buyers want to step into. AI can help you say that story faster, cleaner, and with more confidence. Let me know if this resonated or DM me with your questions. I’m always here to help agents build smarter systems and better content that actually converts.

Feeling something “off” with your team — but can’t quite put your finger on it? This blog gives you the exact steps to identify motivation dips early, audit both performance and sentiment, and apply coaching or speaking interventions that actually move the needle.

---

When Motivation Slips in Quiet Ways

If you’ve ever walked into a morning huddle and felt the energy shift — agents quiet, late, disengaged — you’re not alone.

You start asking questions:

• “Is it just the market slowing down?”
  
• “Are they tired, or are they burned out?”
  
• “Do I push harder, or pull back?”
  

As the #1 Real Estate Coach and Speaker at Tom Ferry, I’ve coached brokerages and team leaders through this exact fog. And here’s what I’ve learned:

Motivation loss isn’t always loud. Sometimes it looks like skipped CRM tasks, missed follow-up, or energy that used to be there… but isn’t.

The good news? You can catch it early — and fix it. But you need a system that moves beyond pizza parties and vague inspiration.

---

Part 1: The Hidden Signs That Motivation Is Slipping

1. Performance Dips Without a Market Reason

If appointments drop, listings slow, or CRM usage nosedives without any major market shift, you’re likely looking at motivation loss — not just pipeline issues.

Look for these patterns:

• Fewer outbound calls or texts
  
• Delays in follow-up response times
  
• Less consistency in open house engagement
  
• Pipeline notes feel reactive instead of proactive
  

“Motivation loss shows up in the metrics before it shows up in conversation.”

---

2. Engagement Fades in Meetings and Huddles

Agents used to raise hands, share scripts, and give feedback. Now? Silence. Skipped sessions. Passive faces on Zoom.

Watch for:

• Fewer ideas shared
  
• Resistance to new tools or systems
  
• Decline in peer-to-peer collaboration
  

This isn’t a scheduling issue — it’s an emotional signal.

---

3. Cynicism, Burnout, and Emotional Withdrawal

Some of the strongest agents don’t say “I’m burned out” — they just disappear emotionally. You’ll notice:

• Lateness becoming routine
  
• Negative talk or sarcasm
  
• Less responsiveness on group threads
  
• Vague excuses or “I’ll get to it later” language
  

This isn’t laziness. It’s depleting.

---

4. The Culture Feels Flat — Even With Perks

Free coffee, lunches, contests — they used to work. Now they fall flat.

Why? Because culture perks don’t replace purpose or progress. If agents don’t feel like they’re moving forward or being seen, no prize will reignite their fire.

---

Part 2: Conduct a Performance + Sentiment Audit

Here’s the step-by-step system I use with my clients to diagnose both metrics and morale.

A. Performance Audit (Quantitative)

Track these KPIs:

Leading Indicators:

• Daily prospecting efforts (calls, texts, DMs)
  
• Appointments set
  
• Open rates or video view rates on listing presentations
  

Lagging Indicators:

• Listings taken
  
• Closings per month
  
• Lead response time
  
• CRM usage (task completion, notes added)
  

Compare this data to their historical baseline — not just the team average.

---

B. Sentiment Audit (Qualitative)

How do your agents feel?

Try:

• Anonymous surveys: “On a scale from 1–10, how energized do you feel right now?”
  
• 1:1 conversations with open-ended questions: “What’s draining your energy right now?”
  
• Watch for body language, tone of voice, and resistance
  

Pro tip: Agents often say “I’m fine” when they’re not. Don’t just rely on what they say — track how they show up.

---

C. Cluster the Data

Use both sides of the audit to look for patterns. Are newer agents overwhelmed? Are top producers disengaged? Are systems unclear?

This is your diagnosis phase — don’t skip it.

---

Part 3: Decide — Internal Fix or External Boost?

When Internal Coaching Is Enough:

• Motivation drop is new and mild
  
• Systems are already in place but underused
  
• You have bandwidth to coach and re-engage
  

Fixes to try:

• Reset challenges (e.g. 30 appointments in 30 days)
  
• Internal workshops on lead flow or scripts
  
• Peer coaching pods
  

---

When You Need an Outside Voice:

• You’ve tried incentives, resets, and meetings — but nothing’s changed
  
• Multiple agents are burned out
  
• You’re too close to the issue to be objective
  
• You want energy AND execution, not just hype
  

A great speaker doesn’t just motivate — they realign agents with habits, systems, and beliefs that produce results.

---

Part 4: Match the Intervention to the Problem

Format	Best For	Pro Tip
One-time Speaker	Fast morale reset	Choose speakers with tactical frameworks
Workshop + Coaching Hybrid	Skill + energy realignment	Pair with systemized follow-up
Quarterly Accountability Pods	Preventing drift over time	Set clear behavior-based goals
Team Retreat or Offsite	Vision realignment, deep team rebuild	Budget for reinforcement, not just the trip

---

Part 5: Design for Lasting Behavior Change

Motivation fades fast unless you reinforce it.

Structure your event or coaching like this:

• Pre-event audit → Identify what’s really going on
  
• Tailored content → Speakers should align with YOUR systems, not generic hype
  
• Interactive delivery → Breakouts, role-play, real-time strategy
  
• Post-event plan → Weekly accountability, 60-day performance review
  

“A successful intervention isn’t applause at the end — it’s changed behavior 90 days later.”

---

Part 6: How to Measure the ROI of a Motivation Reset

Track results in 30/60/90-day cycles:

• New prospecting behavior adoption
  
• Increase in appointment volume
  
• Listing conversion rates
  
• CRM engagement levels
  
• Team sentiment improvement
  
• Agent retention
  

You invested in change — now quantify it.

---

Part 7: Keep the Momentum Moving

The best teams don’t wait for slumps — they build rhythms that prevent them.

Ideas to sustain energy:

• Monthly “behavior spotlight” awards (not just sales volume)
  
• Rotate agent leaders for huddles
  
• Quarterly theme resets tied to the business plan
  
• Reintroduce past speaker tips in meetings
  
• Tie CRM usage to visible dashboards
  

Motivation isn’t a one-time fix. It’s a system.

---

Real Coaching Story: From Burnout to Breakthrough

One mid-sized team came to me after two brutal quarters. Their once-motivated agents were disengaged, their follow-up inconsistent, and revenue was slipping.

We ran the full audit. Burnout and process overwhelm were the root causes. The fix?

• A custom keynote paired with role-play sessions
  
• A 60-day content engine sprint
  
• AI tools to reduce admin drag
  
• Peer accountability pods
  

Results:

• 19% increase in calls
  
• 16 new listings in 90 days
  
• 2 agents who were on the fence re-engaged
  

---

FAQs: Real Questions Leaders Are Asking

Q: How do I know when a slump is emotional vs structural?
A: If your systems haven’t changed but performance is dropping — that’s emotional. If performance is slipping AND systems are outdated or inconsistent, it’s both.

Q: What’s the ROI of a speaker or coach intervention?
A: Use the formula:
((Benefit – Cost) ÷ Cost)
Track appointments, pipeline growth, or CRM usage increases. Look for a 3–5X return within 90 days.

Q: How often should I bring in motivational support?
A: Quarterly micro-moments (like challenges or workshops) + one major annual speaker or retreat works well for most teams.

Q: Can motivational talks actually drive sales?
A: Yes — when they are paired with behavior triggers, accountability, and follow-up. Storytelling inspires action, but systems sustain it.

---

Additional Resources

Internal Content

• How to Build a Weekly Content Engine with ChatGPT
  
• My Favorite AI Prompt Library for Real Estate
  
• Social Proof Strategies for Agents
  

External Tools

• Plecto Motivation Framework for Teams
  
• Follow Up Boss on Accountability
  
• Inman: How to Motivate Real Estate Teams
  

---

Final Thoughts

You don’t need to guess.
You don’t need to push harder.
You need to diagnose what’s really going on — and rebuild motivation through systems, rhythm, and aligned interventions.

If this resonates, DM me on Instagram @coachemilyterrell or drop me a message at www.coachemilyterrell.com. I’d love to hear what signs you’re spotting — and what you’re planning next.

A step-by-step framework for brokers and team leaders to evaluate real estate speakers, avoid hype-driven mistakes, and generate measurable post-event impact.

---

When Inspiration Isn’t Enough

You’ve probably seen it:

• A dynamic keynote fires up the room. Laughter, applause, standing ovation. But two weeks later? Everyone’s doing the same things.
  
• Or you shell out $20K for a name-brand speaker, only to get a recycled talk with zero relevance to your team’s real-world problems.
  

It’s a pattern I’ve helped dozens of brokerages break. Because as the #1 Real Estate Coach and Speaker at Tom Ferry and the Top AI Coach in real estate, I’ve sat in the crowd, stepped on the stage, and coached the leaders doing the booking.

This guide is your system to evaluate real estate speakers the way you’d vet a team member: with clarity, criteria, and ROI in mind.

Let’s walk through a 7-step process that protects your budget, maximizes your outcomes, and elevates your event from “motivational” to transformational.

---

Step 1: Define What You Want the Event to Do

Don’t start with “who’s available.” Start with “what’s broken.”

Ask:

• What 1–2 core business problems are we solving?
  
• Do we need tactical instruction (scripts, tech, systems), mindset shifts, or culture building?
  
• What will we track post-event to define success?
  

Example metrics:

• 20% more appointments booked
  
• Increased usage of CRM or listing tools
  
• Higher listing conversion rate
  
• Lower agent attrition
  

When your outcomes are clear, you can reverse-engineer the speaker’s role in delivering them.

---

Step 2: Screen for Real Estate Domain Authority

You need more than a good speaker — you need the right speaker.

Vet for:

• Firsthand real estate experience or coaching background
  
• Market relevance — do they understand your state, price point, or client type?
  
• Recent examples of outcomes tied to talks (e.g., 30% lead conversion lift)
  
• Content specificity: Are they quoting real numbers, or vague mindset slogans?
  

If they can’t name the difference between expireds and FSBOs or explain a buyer consultation flow, they may not connect with your agents.

---

Step 3: Analyze Their Pre-Event Professionalism

How they show up before the event often predicts how they’ll show up on stage.

Look for:

• Timely responses and clear communication
  
• Willingness to customize
  
• Transparent contracts
  
• No hard push to upsell coaching packages
  

Red flag: They pitch you before understanding your event.

Green flag: They ask for internal KPIs, audience breakdowns, and offer to collaborate on structure.

---

Step 4: Review Their Content Strategy

Ask for actual slide decks, talk outlines, or video samples — not just a sizzle reel.

Your checklist:

• Tactical, teachable content (not just stories)
  
• Scripts, checklists, or downloadables
  
• Built-in reinforcement ideas (e.g., challenges, sprints, follow-up sessions)
  
• Flexibility to go deep, not wide
  

Ask: “How will your message activate change inside our systems — not just inspire from the outside?”

---

Step 5: Negotiate for Value, Not Just Price

Price is one line item. Value includes structure, support, and follow-through.

What to negotiate:

• Pre-call + follow-up access
  
• Breakout session or workshop inclusion
  
• Event co-marketing
  
• Licensing of materials for internal reuse
  
• Performance-based bonus or feedback-based renewal
  

Bundle strategically. Consider: webinar series + in-person keynote + team Q&A + access to slide decks.

---

Step 6: Align Pre-Event Prep to Internal Systems

Integrate the speaker’s prep with your:

• CRM workflows (e.g., tie in lead gen systems)
  
• Agent onboarding or PIPs
  
• AI adoption goals (if they’re teaching tools)
  
• Existing scripts, SOPs, or follow-up cadences
  

Also include:

• Focus group calls with 2–3 agents
  
• Real pipeline data and team metrics
  
• Backstage access: scripts, call recordings, etc.
  

---

Step 7: Measure What Moved — Not Just Who Clapped

The moment the applause fades, the real evaluation begins.

Measure across 3 horizons:

Day After

• Agent feedback: “What was your #1 takeaway?”
  
• Slide download or tool activation
  

30 Days

• CRM usage, listing appointments, agent coaching adoption
  

90 Days

• KPI shifts: lead-to-close %, marketing output, recruiting effectiveness
  

Track the stickiness — what lessons or systems are still in use?

---

Real Story: Two Brokerages, Two Outcomes

Broker A: Spent $15K on a hype-heavy speaker. Agents left buzzing. Three weeks later, nothing changed. Morale dipped.

Broker B: Spent $10K on a strategic expert who delivered AI-driven scripts, coached agents through real use cases, and ran a 45-day follow-up sprint.

Result? 22% lift in open house lead conversion and two agents closed expireds using the playbook. That was ROI.

---

FAQs

Q: What speaker fee range should I expect?
A: Local coaches may charge $1K–$5K. National speakers typically range $7K–$30K. Bigger names or corporate-level speakers may run $50K+.

Q: Do virtual keynotes work?
A: Yes — if they’re designed with breakout interaction, follow-up access, and are supported by your in-house accountability structure.

Q: How do I know if content will be original?
A: Ask directly. Request recent talks. Require a planning call and audience intake form. Generic = red flag.

Q: What if my team resists speakers in general?
A: Reframe expectations. Involve team leaders in content selection. Tie sessions to PIPs, marketing systems, or goal alignment.

Q: How soon should I book a speaker?
A: Ideally 60–120 days in advance. Top speakers fill fast, and more prep = more tailored delivery.

---

Additional Resources

From Coach Emily:

• How to Build a Weekly Content Engine with ChatGPT
  
• My Favorite AI Prompt Library for Real Estate
  
• Follow on Instagram
  

External:

• NAR Guidelines for Hiring Speakers
  
• Event ROI Calculator (Google Sheets)
  
• Speaker Vetting Scorecard Template (free download)
  

---

Final Thought

If you treat your next real estate speaker like a keynote celebrity, you’ll probably get a show.

If you treat them like a system builder, a KPI mover, and a force multiplier for your team’s growth — you’ll get impact that lasts.

Let me know what you’re planning. DM me on Instagram @coachemilyterrell or drop me a message at www.coachemilyterrell.com. I’d love to see how you’re building smarter, more ROI-driven events.

Struggling with low morale, training fatigue, or lack of engagement on your team? Here’s how to know when it’s time to bring in an external speaker—and how to make that decision pay off.

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Let’s Get Real: Internal Coaching Isn’t Always Enough

You can have the best onboarding systems, well-planned meetings, and even strong internal training — and still hit a wall.

The energy dips.
Engagement plummets.
Agents stop showing up with the same fire.

If you’re leading a residential real estate team or brokerage, you’ve likely felt it. Maybe your agents are quietly burning out. Maybe your meetings feel repetitive. Or maybe your leadership voice just isn’t landing like it used to.

That’s not failure. That’s human.

And it’s often the exact point where bringing in an outside expert can reignite belief, reset direction, and restore momentum.

As the #1 Real Estate Coach and Speaker at Tom Ferry, I’ve coached and spoken to thousands of agents and brokers across the country. I’ve seen this moment happen over and over — and I’ve watched what happens when leaders make the smart choice to bring in the right outside voice.

It’s not about hype. It’s about strategic alignment, fresh perspective, and tactical re-engagement.

Here’s how to know when your team is ready.

---

Sign #1: Your Engagement Metrics Are Trending Down

If your team is showing up—but not showing interest—it’s your first red flag.

What to Look For:

• Team meeting attendance dropping below 70%
  
• Training replay completion rates falling off
  
• One-word answers or silence during discussions
  
• Agents who used to contribute… now checked out
  

Coaching Insight:
One of my Chicago clients noticed engagement tanking even though attendance looked fine. After a quick audit, we realized every team call covered the same internal systems. We introduced a guest session where I walked them through AI-driven listing systems—and within 30 days, energy rebounded and attendance rose by 18%.

Action Step:
Track attendance and participation over a 60-day period. If the trend is downward, it’s time to inject a new voice, new ideas, and new energy.

---

Sign #2: Your Training Library Feels Like a Loop

If your playbook hasn’t changed in a year, your agents have already tuned out. This isn’t a leadership flaw—it’s content fatigue.

What to Watch For:

• Topics that feel repetitive
  
• Feedback like, “We’ve done this already”
  
• New agents are engaged, but veterans are drifting
  
• Your content calendar hasn’t been refreshed in 6+ months
  

Real Example:
A Dallas brokerage I coach had been running the same cold-calling workshops for months. After introducing my session on AI-assisted lead conversion scripts, the team increased appointments by 27% the next month.

Action Step:
Audit your last 12 months of training. Highlight repeated or outdated topics. Then, look for an outside expert who can modernize your playbook with proven, tech-driven strategies.

---

Sign #3: Morale Tanks When the Market Shifts

Even the best leaders struggle to lift morale when the market turns. Interest rates rise. Buyers hesitate. Sellers stall. Suddenly, your team’s belief system cracks.

What to Notice:

• More negativity or blame in meetings
  
• Quiet disengagement or ghosting
  
• Drop in prospecting activity or listing pitches
  
• Low energy even after incentives
  

Coaching Case Study:
A Denver team I work with hit a mindset wall after a mortgage policy change. I delivered a keynote on systems-first marketing during uncertainty. Within 60 days, they saw a 12% lift in contracts — and agents reported feeling “reignited and focused again.”

Action Step:
Plan for low-energy seasons. Schedule speaker sessions intentionally around those dips, not just your event calendar.

---

Sign #4: Your Agents Are Looking Outside for Inspiration

If your agents are quoting other coaches or chasing content online, they’re not betraying you — they’re looking for external validation.

What to Watch For:

• Agents referencing outside voices
  
• Requests to attend other masterminds or events
  
• Team buy-in that only happens after “someone else” says it
  

Coaching Insight:
An Atlanta leader I coach struggled to get her team to adopt AI in follow-up. She brought me in to run a live session demonstrating a 90-day automation funnel. By the next day, agents were asking for more tools to implement. One messaged:

“Now I finally get it — and I’m excited to use it.”

Action Step:
Survey your agents. Ask what topics or speakers they’d love to learn from. Then, bring in an expert who can validate your systems while reinforcing your leadership.

---

Sign #5: You Have Budget—and You Want Measurable ROI

A great speaker doesn’t just motivate—they move the needle.

What to Consider:

• Typical investment: $5,000–$15,000
  
• ROI visible within 30–60 days
  
• Measurable gains in engagement, lead conversion, or retention
  

Example:
A Miami brokerage hired me for a one-day AI-powered follow-up workshop. Two months later, they reported:

• 19% increase in appointment rates
  
• 11% decrease in inactive leads
  
• Agents saying it was “the best training we’ve ever had”
  

Action Step:
Estimate the ROI of even one extra closing per agent. If a speaker session helps make that happen, the investment pays for itself.

---

How to Choose the Right Speaker (and Maximize the Impact)

✔ Match the message to the moment.
Don’t book a mindset talk when your team needs systems—or vice versa. Identify the actual gap.

✔ Prime your team before the event.
Build excitement. Frame it as growth, not “fixing.”

✔ Integrate the learning afterward.
The best results come when the session’s takeaways are baked into your scorecards, meetings, or systems.

✔ Keep it focused.
A powerful 90-minute workshop can outperform an all-day agenda. Depth beats volume.

---

Why Leaders Bring Me In

When brokerages or teams bring me in, it’s not just for inspiration. It’s for implementation.

As the #1 Real Estate Coach and AI Speaker at Tom Ferry, I specialize in helping teams bridge the gap between motivation and measurable momentum. My sessions combine energy with systems — giving your agents tools they can use the next morning.

Whether your goal is to reignite morale, modernize lead generation, or finally get your team consistent with follow-up, I customize every session to your team’s season and challenges.

---

FAQs

Q: How do I know it’s time to bring in a speaker?
If engagement is dipping, morale is low, or your internal voice has gone stale — it’s time.

Q: What kind of speaker should I book?
Someone who understands real estate, systems, and people. Look for tactical expertise over hype.

Q: Can I measure ROI from a speaker session?
Absolutely. Track attendance, appointments, and lead follow-up before and after the session.

Q: Will it replace my current training?
No. It amplifies it. The right speaker complements your existing systems and coaching.

---

Final Thought

You don’t need another meeting. You need momentum.

When your team hits that invisible wall — where great leadership isn’t enough to reignite engagement — it’s not a reflection of your capability. It’s a sign it’s time for a strategic reset.

A single session with the right speaker can reframe belief, unlock new behaviors, and spark measurable growth.

If that’s where you are right now, let’s talk.
I can help you design a session that aligns with your systems, reignites your agents, and delivers results you can measure.

👉Book Emily Terrell for Your Next Team Event

Or DM me directly — I’ll share examples, ROI frameworks, and help you decide if your team is ready for that next spark.

Learn how agents can use YouTube to attract relocation buyers, build community trust, and drive long-term leads—with simple tools and real strategies.

---

Let’s be honest: video is overwhelming for most agents.

In coaching sessions, I often hear:

• “I don’t have time to film.”
  
• “Editing feels impossible.”
  
• “What if I post and no one watches?”
  

Here’s what I tell them: YouTube is one of the few platforms where your content keeps working after you hit publish.

Most social posts disappear in 24 hours. But YouTube builds authority over time. It ranks in Google. It shows up in ChatGPT. And when done right, it becomes a magnet for buyers, especially relocation clients.

One of my coaching clients in Tennessee struggled with video for over six months. Then she posted a relocation guide that pulled in a cold lead from California. That one deal paid for her time 10x over.

This isn’t about production. It’s about positioning. Here’s how to do it.

---

Step 1: Build a Channel That Signals Local Authority

Before you post a single video, your channel should answer two questions:

• Who are you?
  
• What area do you serve?
  

Use location-based naming:

• Emily Terrell | San Antonio Real Estate
  
• The Terrell Team | Brevard County Homes
  

Profile must-haves:

• A clean headshot with a neighborhood backdrop
  
• A banner showing your brand, service area, or local landmark
  
• Channel description with keywords like “[City] Realtor,” “Relocation Expert,” or “First-Time Buyer Specialist”
  
• Links to your site, Google Business Profile, Instagram, and email
  

Playlists that organize your expertise:

• Market Updates
  
• Neighborhood Tours
  
• Buyer & Seller Tips
  
• Moving to [City] Guides
  

Agents who skip this foundational step get buried. Google and YouTube rank channels that appear established, specific, and credible.

---

Step 2: Film Content People Are Actually Searching

YouTube is a search engine. Treat it that way.

Instead of guessing, start by answering:

• What questions do buyers moving to your area ask?
  
• What would ChatGPT say about your city?
  

Top-performing formats:

• Neighborhood Walkthroughs (parks, shopping, schools)
  
• Relocation Guides (“Pros & Cons of Living in Houston in 2025”)
  
• Cost of Living Breakdowns
  
• Market Forecasts
  
• First-Time Buyer Mistakes to Avoid
  

Use search-style titles:

• “What $400K Buys in North Phoenix in 2025”
  
• “Is Austin Still Affordable for First-Time Buyers?”
  
• “Living in Frisco: Pros, Cons, and Price Trends”
  

Tip: Use tools like AnswerThePublic, YouTube Search Autofill, or ChatGPT to generate long-tail search queries.

---

Step 3: Keep Your Filming & Editing Simple

Perfection is not required. Consistency is.

Starter gear checklist:

• Smartphone (modern iPhone or Android is fine)
  
• Clip-on lavalier mic
  
• Tripod or handheld gimbal
  
• Window light or simple ring light
  

Editing tools for beginners:

• CapCut (free, mobile-friendly)
  
• InShot (great for trimming and text overlays)
  
• iMovie (Mac)
  
• Canva Video (for branded intros)
  

Pro tip: Batch your filming. Record 2–3 videos in one session. Change shirts or locations for variety. Set one filming day per month to stay consistent.

Viewers forgive shaky video. What they remember is value, clarity, and confidence.

---

Step 4: Optimize for AI & YouTube Search

YouTube content now shows up in Google AI Overviews, Perplexity, and ChatGPT searches. To get discovered, optimize.

Title formula:

• Keyword + Local Intent + Hook
  

Example:

• “2025 San Diego Real Estate Market Forecast | Is It Time to Buy or Wait?”
  

Description & tags:

• First sentence: clear summary + city reference
  
• Include 3–5 local keyword variations (zip codes, neighborhood names, phrases like “buying in [area]”)
  
• Link to your site, GBP, and other social channels
  
• Add a CTA to book a call, download a guide, or subscribe
  

Transcripts:

• Upload your video transcript or turn on auto-captions
  
• Transcripts help Google index your content for AI tools
  

Thumbnails:

• Faces + bold text + local imagery
  
• Examples: “Cost to Buy in Dallas (2025)” or “Why People Are Leaving Orlando”
  

---

Step 5: Promote Smartly & Strategically

Posting isn’t enough. Share your content where it matters.

Distribute across channels:

• Instagram Reels (use 15–60 second cutdowns)
  
• LinkedIn (position as local market commentary)
  
• Email newsletters (“Video of the Month”)
  
• Google Business Profile posts
  
• Embed on blog posts or listing pages
  

Leverage audience tools:

• Add links to your email signature
  
• Use Facebook or YouTube retargeting ads to hit warm viewers
  
• Repurpose in buyer/seller email automations
  

Collab opportunities:

• Feature local lenders, builders, stagers
  
• Co-film market updates or Q&As
  
• Cross-promote each other’s YouTube channels
  

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Step 6: Turn Viewers Into Warm Leads

YouTube leads convert faster because they’ve watched, listened, and built trust at scale.

Smart CTA examples:

• “Thinking about buying in San Antonio? Download my free relocation checklist below.”
  
• “If this sounds like your next neighborhood, let’s hop on a call. My contact info is below.”
  

Landing pages matter:

• Use tools like JotForm, Canva Websites, or your CRM to create simple lead-capture pages linked from your video descriptions
  

Retargeting workflows:

• Send personalized email follow-up if someone books a consult
  
• Use ChatGPT or AI tools to auto-draft nurture sequences based on video topic
  

When done right, you move from “unknown” to “pre-selected.” Viewers who binge your videos choose you before they ever call.

---

FAQs: Real Questions Agents Ask About YouTube

Q: How many videos do I need to start?
A: Start with 3–5 foundational videos: intro/about me, 1 buyer topic, 1 seller topic, 1 local tour. Then post weekly or bi-weekly.

Q: Does YouTube really work for real estate?
A: Yes—especially for relocation clients, out-of-market buyers, and long-tail search traffic. It builds lasting trust.

Q: Do I need professional editing?
A: No. Clarity, audio, and consistent value beat high production. Use simple editing tools and a consistent filming setup.

Q: What if I’m not comfortable on camera?
A: Start with voiceover slideshows, market updates, or neighborhood B-roll. Confidence builds with repetition.

Q: How do I know what’s working?
A: Track views, watch time, and conversion points (calls booked, leads captured). YouTube Studio offers solid analytics.

---

Additional Resources

From Coach Emily:

• How to Build a Weekly Content Engine with ChatGPT
  
• Favorite AI Prompt Library for Real Estate
  
• Follow on Instagram @coachemilyterrell
  

External References:

• YouTube SEO Best Practices: SEO Real Estate Wagon
  
• Playlist Strategy: The Real Estate Trainer
  
• Channel Setup Guide: Keeping Current Matters
  

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Final Word: Authority Comes From Repetition

YouTube isn’t just another social platform. It’s a trust-builder, a search engine, and a lead source that compounds over time.

You don’t need to go viral. You need to be visible when someone searches your market.

If you’re ready to show up on video — imperfectly, authentically, and consistently — I’m cheering you on.

Let me know what you’re working on. DM me on Instagram @coachemilyterrell or visit www.coachemilyterrell.com.

Stop relying on motivation and start scaling with systems. Learn how to embed agent routines that drive retention, results, and team growth.

---

Ask any team leader what they wish they could fix overnight, and you’ll hear some version of:

“If my agents would just do the things we’ve already taught them…”

Scripts have been shared. Role-play time is blocked. Accountability check-ins are scheduled. But the execution? Inconsistent. Sporadic. Frustrating.

The problem isn’t the content. It’s the lack of embedded behavior.

I’m Emily Terrell — the #1 Real Estate Coach and Speaker at Tom Ferry, and the Top AI Coach in the industry. I work with real estate teams across the country to build systems that don’t rely on hype. They run on habits. This blog is for you if:

• You’ve rolled out good training but struggle with agent follow-through
  
• You’re tired of seeing energy drop off after a great meeting
  
• You want to create a culture where the right behaviors happen automatically
  

This isn’t about “trying harder.” It’s about operationalizing consistency so success becomes inevitable.

---

Let’s Talk About the Execution Gap

Here’s the real pattern I see week after week:

• Agents leave a training fired up
  
• They try the new strategy for a few days
  
• Life gets busy
  
• Old habits win
  

It’s not because they’re lazy. It’s because their environment and systems didn’t change.

If we want better output, we need better defaults.

The solution is to shift from initiative mode to integration mode. Instead of one-time “events,” we install high-performance behaviors into the rhythm of your team.

Let’s break down exactly how to do that.

---

The 7-Step Framework for Embedding Routines That Drive Results

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Step 1: Pinpoint the High-Impact Behaviors That Matter Most

Not all routines are equal. You can’t scale everything at once. So start by identifying the handful of habits that move the needle.

Ask Yourself:

• What do my top agents do daily or weekly without fail?
  
• What actions most directly lead to new business, pipeline depth, or conversion?
  
• What can be tracked?
  

Examples from top teams I coach:

• Responding to new leads within 15 minutes
  
• Making 50 follow-up attempts per week
  
• Posting 2 educational videos weekly
  
• Reviewing buyer/seller pipelines every Friday
  

Keep it simple: 2 to 4 behaviors. Focus amplifies adoption.

A team in Austin I work with increased their active pipeline volume by 38% in 60 days after focusing solely on 3 behaviors: 15-minute lead response, Power Hour dials, and 1 content post per week.

---

Step 2: Anchor the Behavior with Rituals

You can’t rely on memory or motivation. You need cues that trigger the action until it becomes a habit.

Effective Ritual Anchors:

• Power Hour: Blocked daily time (e.g., 9–10 AM) for follow-up or prospecting
  
• Morning Huddles: 10-minute kickoff with goal declarations
  
• Whiteboards or Digital Dashboards: Visual reminders of goals + progress
  
• Pre-Open House Ritual: Checklist or 3-step prep cadence
  

One of my clients implemented a standing 8:55 AM huddle on Zoom where every agent shared their first 3 calls for the day. Accountability spiked — and so did results.

---

Step 3: Reinforce with Recognition Loops

Behavior change doesn’t happen in silence. You need to reward the reps — not just the results.

Create Immediate Feedback Loops:

• Daily Wins Shoutouts in Slack or GroupMe
  
• Weekly Behavior MVP for the agent who best models the habit
  
• Monthly Culture Awards focused on consistency, not just closings
  
• Coffee or Lunch Rewards for streaks (e.g., 5 days of on-time lead follow-up)
  

Visibility matters. When agents see consistency celebrated, they buy in faster.

---

Step 4: Use Peer Modeling to Normalize the Behavior

Agents don’t change just because you tell them to. They change when they see someone they respect doing it — and winning because of it.

Tactics to Build Social Proof:

• Film a “Day in the Life” of your most consistent agent
  
• Have top agents lead micro-trainings (5 minutes on “how I get my content done weekly”)
  
• Share real-time screenshots of dashboards showing adoption
  
• Let agents present mini case studies on what a habit helped them achieve
  

When one mid-size team I coach shared a video of their newest agent hitting 3 appointments in her second week because she followed the routine, it became a team-wide mindset shift.

---

Step 5: Build Accountability into the System

You can’t scale culture without accountability. And that doesn’t mean micromanagement — it means structure and support.

Accountability Options:

• Pods or Peer Partners: Weekly or biweekly check-ins to review execution
  
• Weekly Scorecards: Agents submit a simple behavior tracker (3 habits, yes/no)
  
• Leader Check-Ins: Monthly one-on-ones focused only on routines and energy
  
• Public Dashboards: Show who’s on track (in a supportive, not shaming, way)
  

A team in New York went from 20% adoption of prospecting routines to 75% in 90 days using nothing but weekly peer accountability pods and a simple tracking sheet.

---

Step 6: Measure the Process, Not Just the Outcome

This is where most teams fall off. They only track closings — but if you want consistency, you must track the inputs too.

Track Weekly:

• Number of behavior targets met (calls, posts, responses)
  
• Percentage of agents completing routines
  
• Correlation between behavior streaks and pipeline growth
  
• Internal feedback: “How easy was this week’s routine to execute?”
  

When something isn’t sticking, don’t assume it’s a motivation issue. It might be a clarity or capacity problem.

After measuring results for 3 months, one team replaced “3 social media posts” with “1 weekly video + 1 story about a buyer question.” Adoption soared.

---

Step 7: Sustain by Rotating, Evolving, and Celebrating

What starts strong can fade — unless you build in evolution.

Ways to Keep Routines Fresh:

• Rotate behavior champions quarterly
  
• Shift the focus (e.g., Q1 = follow-up, Q2 = content, Q3 = systems)
  
• Offer new templates or scripts to make execution easier
  
• Celebrate consistency streaks, not just new outcomes
  

And always tie routines back to the deeper “why.” Why it matters for their goals. Their family. Their freedom.

---

Real Agent Case Study: From Inconsistent to Scalable Success

When I started coaching a 7-agent team in California, their biggest issue was follow-through.

Everyone knew what to do. Few were doing it. We identified 3 core habits:

• Daily Power Hour
  
• Lead response in under 15 minutes
  
• 2 videos per week (FAQ or market-related)
  

We built:

• Calendar anchors
  
• A morning huddle
  
• Slack shoutouts
  
• Simple peer pods
  
• A shared behavior dashboard
  

Three months later:

• Appointments per agent up 22%
  
• Lead response times dropped by 60%
  
• Content visibility 3X higher
  
• Agent satisfaction up (because they felt momentum)
  

Habits scaled. Morale climbed. Retention stabilized.

---

FAQs: Routines, Habits, and Systems in Real Estate

Q: How many habits should I roll out at once?
A: No more than 2–4 at a time. Master the basics, then layer. Less is more when it comes to teamwide behavior change.

Q: How long does it take for a new routine to stick?
A: On average, 8–12 weeks with reinforcement and visibility. That’s why recognition loops and peer support are critical.

Q: What if I get resistance?
A: Start small. Use champions. Celebrate effort over perfection. When agents feel safe and supported, they’ll adapt faster.

Q: Should we share behavior results publicly?
A: Yes — with care. Frame it around growth, not judgment. Transparency paired with support builds culture.

Q: What tools should we use to track behaviors?
A: Google Sheets, Notion, Airtable, Follow Up Boss dashboards, or your CRM. Pick what your team will actually use and update.

---

Additional Resources

From Coach Emily:

• How to Build a Weekly Content Engine with ChatGPT
  
• My Favorite Prompt Library for Real Estate Agents
  
• Follow @coachemilyterrell on Instagram
  

Related Blogs:

• [How to Turn Social Proof Into Seller Leads]
  
• [The Real Reason Agents Burn Out — And What to Do About It]
  
• [Systemize Your Open House: 7 Days to Better Results]
  

Recommended Tools + Reads:

• Realvolve CRM: Habit-driven workflows
  
• “Tiny Habits” by BJ Fogg
  
• “Atomic Habits” by James Clear

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Final Thought: Don’t Just Train — Transform

You’ve already got good training. Good tools. Good people.

But the difference between scattered potential and scalable growth?
Is whether your team does the right things, daily, without you reminding them.

That’s the power of embedded routines.
They create consistency. Consistency creates results. Results build confidence.

And confident agents stick around.

Let me know what routine you’re embedding first. Or DM me @coachemilyterrell — I’d love to cheer you on.

You’ve got this.
Let’s turn execution into a system that runs — even when you’re not in the room.